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Exam clashes and alternative arrangements

06 September 2023

If you're affected by an exam clash, find out how alternate arrangements will be made for you.

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Clashes and alternative arrangements

 

Examination clashes
 

Every effort is made to minimise examination clashes (two exams scheduled at the same time). However, there will be instances where exam clashes are unavoidable.

If you are affected by an exam clash, the Examinations Office will arrange and advise you of the alternative sitting. This is typically within 24 hours.

  • To prevent contact with other students sitting the exam at the scheduled time, after your earlier exam you may be escorted to a supervised room until your next exam starts.
  • If you are affected by an exam clash you will receive written notification advising you of the planned arrangements.

 

Alternative arrangements
 

Students enrolled in Campus (C) courses are expected to be available to sit their exams on-campus for the entire duration of the examination period.

Alternative arrangements are allowed only very rarely and only in exceptional circumstances which are beyond the candidate’s control.
Your application must be received at least one month before the start of the examination period (unless the emergency situation arises at short notice). 

Holiday plans are not considered valid grounds for alternative examination arrangements.

Reasons that will be considered when a student applies for alternative examination arrangements include:

REASONCRITERIADOCUMENTARY EVIDENCE
ReligiousConflicting religious day or eventLetter from priest, rabbi or church elder
SicknessStudent or close family memberLetter from medical professional
BereavementFamily member or close friendDeath notice or other appropriate evidence
Approved StudyOverseas study. Must be a tertiary instituteLetter from other institute
Sporting or cultural eventRepresenting New Zealand, or the University of Canterbury (at a high level)Letter from coach or event organiser
WeddingImmediate family member or part of a bridal partyWedding invitation and proof of relationship or involvement. Proof of travel where applicable.
BusinessBusiness travel at a professional levelLetter from employer. Proof of travel where applicable.
How to apply

If you will be unable to sit one or more of your exams at the scheduled time and place you should apply to sit them off-campus. In very rare occasions, you may be permitted to sit your exam at an alternative time. You should not make any arrangements until your application is approved.

To apply you must:

  • Write a letter outlining your situation
  • Include verifying documentation with your letter
  • If you are applying to be off-campus at the scheduled time of your exam, you must also submit an off-campus request form

Your application must be received at least one month before the start of the examination period (unless the situation arises at short notice). 

Include all the requested information above together in one email.

Applications should be sent to: examinations@canterbury.ac.nz

 

Fees

The application fee to sit an alternative exam arrangement is $131 (per venue). The fee is payable after your application has been approved. Payment instructions are included in the Exam-Payment-Options form.

Please note if your exam will be sat paper-based: If/once an application to sit an exam off-campus has been approved, it is your responsibility to locate a suitable venue and supervisor. This must be approved by the Examinations Senior Coordinator. Any additional fees incurred are your responsibility.

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