Academic Progress Reviews
He hiahia nō Te Whare Wānanga o Waitaha kia eke panuku, eke tangaroa koe – kai konei mātou hai taituarā mōhou. At the University of Canterbury we want you to succeed and we are here to help.
All students are expected to make satisfactory academic progress in each enrolment period.
At the end of each semester, the records of students who have failed to make satisfactory academic progress will be reviewed by their Faculty. During this process, the students’ academic transcripts are assessed to determine whether they are making sufficient academic progress, whether they are able to complete their qualification within the maximum timeframe, and whether they are able to meet the professional requirements for their chosen degree.
During this Arotakenga Akoranga | Review of Academic Progress, the University communicates with all students whose grades are of concern to direct them toward the help and support they need, or towards other avenues in which they may be more successful. Students are encouraged to utilise the resources on offer to improve their academic performance.
Students found to have made unsatisfactory academic progress will be offered academic and wellbeing support, but may have restrictions placed on their enrolment, or be excluded from their award/UC.
About Academic Progress Reviews
Grades are analysed twice yearly, after mid-year and end-of-year course results are released. Criteria to trigger a review include:
- Not passing half or more of the points a student is enrolled in.
- GPA for the current year of less than 1.0.
- Failure to demonstrate competence in the professional requirements.
- Withdrawal from more than half of enrolled courses in the preceding two years.
- Failure to demonstrate any likelihood of success.
See Academic Progress Regulations in the UC Calendar
- A+ = 9
- A = 8
- A- = 7
- B+ = 6
- B = 5
- B- = 4
- C+ = 3
- C = 2
- C- = 1
- D = 0
- E = -1
- X = -3
The GPA is based on an average calculated by multiplying each grade's value by the course's points to achieve a Grade Point Total, which is then divided by the total number of points taken. See the example below.
|Course code||Grade||Grade value||Points||Grade point total||GPA|
|90||135||1.5 (135 ÷ 90)|
Students who meet the criteria for an Arotakenga Akoranga | Academic Progress Review may receive one of the following:
- Warning: This may be given if a continuing student has not made sufficient academic progress. A Warning can also be issued with restrictions (restricted points), an enrolment condition or a request for the student to meet with the Associate Dean of their Faculty.
- Impending Exclusion from an award or Faculty: This may be given to a student who has not made sufficient academic progress after receiving a Warning. This is a notice to inform the student that they will need to meet with their relevant Dean to discuss their circumstances and develop a study plan. Failure to meet with the Dean will result in an exclusion and the student will be withdrawn from their studies.
- Exclusion from an award or Faculty: This may be given if a student has previously been given a warning and has not made sufficient academic progress in a subsequent round. These exclusions prevent the student from continuing to study in in the same qualification, any subjects in that qualification or in that Faculty.
- Exclusion from the University: This may be given if a student has previously been given an exclusion from an award or Faculty and has not made sufficient academic progress in a subsequent semester. This exclusion prevents the student from continuing to study at the University of Canterbury.
Students are notified of outcomes via email the week following the release of grades. Students who receive restrictions or exclusions and are able to request a review of a decision. It is important to check UCLive email to ensure the deadline to request a review is not missed.
Requesting an outcome review
Students will need to request a review of the decision within a specified timeframe. Only students who receive restrictions or exclusions will be eligible for reviews. The University will communicate a student’s exclusion via email and students should check their email regularly to ensure the due date to request a review does not pass. For assistance through this process, they should contact the UCSA Student Advocate, or UC Student Care.
Students should outline the exceptional circumstances that impaired their ability to successfully complete their course of study, or significantly impaired their ability to perform in an assessment.
Evidence should be provided (such as medical certificates, death notices, other relevant documents) to support the student’s application.
The student should then explain why the impairment is no longer likely to impact on their ability to successfully complete their studies, and how they will ensure their success going forward.
If the impairment is significant and can be verified, along with a strong study plan in place, the restrictions or exclusion may be removed and the student permitted to continue their study.
An exclusion means you are excluded from the named qualification or from the University for the future. During the exclusion period, you are not permitted to continue to study in the qualification, or at the University in the case of a University exclusion. The exclusion is valid for a period of no less than 12 months. The University would consider allowing the student readmission after:
- At least one year of successful study elsewhere (in another Faculty or at another tertiary institution) or at least one year of successful work experience in relevant employment.
- Evidence of their likelihood of success in future university studies.
How to re-apply
- Applications for readmission to a course, subject, award or Faculty shall be made to the Faculty’sAcademic Dean, or nominee. (please see contact information below for each Faculty and who to contact to arrange the reapplication process)
- Applications for readmission to the University shall be made to the Deputy Vice-Chancellor (Academic). (please send all applications to firstname.lastname@example.org)
Students should visit the StudyLink website to ensure all information is accurate.
Actions taken by the University during the Arotakenga Akoranga | Academic Progress Review may impact on a student’s regular StudyLink payments. This refers to students who have had restrictions placed on the number of points they can take, and students excluded from a college or the University.
In some cases, students with restrictions placed on their study will experience an interruption in their StudyLink payments as their circumstances have changed. These students should check their eligibility for limited full-time study on the Studylink website and follow the process to apply as soon as possible.
There are other factors regarding StudyLink eligibility that are relevant to students affected by the Arotakenga Akoranga | Academic Progress Review.
The StudyLink website advises that a student needs to pass more than half of the courses that they are enrolled in to continue to be eligible for a Student Allowance. The same test is also applied to assess Student Loan eligibility once a student has completed 1.6 EFTS (usually about two years of study).
An exclusion can have serious consequences for international students.
International students studying in New Zealand must have a student visa/permit which specifies the institution they are studying at and the qualification they are studying. This means that if they change their plan of study they are legally obliged to apply for a new student visa/permit.
International students who have been excluded need to decide whether to study in another qualification at UC (this is not an option if they have been excluded from the University), to study at another tertiary institution, to apply for an alternative temporary permit, or to return to their home country.
The Arotakenga Akoranga | Academic Progress Review process can be a wake-up call for students struggling with their studies who have not previously asked for help.
The University recommends they take the opportunity to speak with friends, whanau and university staff to seek sound advice and be directed to the help that is available.
Students who struggle with time management, study skills, exam skills, problems with academic writing or English language difficulties can talk to Faculty student advisors and be directed to the help they need:
- Te Rāngai Toi Tangata | Faculty of Arts
- Te Kaupeka Ako | Faculty of Education
- Te Rāngai Pūkaha | Faculty of Engineering
- Te Kaupeka Oranga | Faculty of Health
- Pūataio | Faculty of Science
- Te Kura Ūmanga | UC Business School
- Kaupeka Ture | Faculty of Law
The University has several units offering assistance:
- Academic Skills Centre
- PALS (Peer Assisted Learning Sessions)- First Year Students
- Kaiurungi | Maori Development Advisors
- Pacific Development Advisors
- Kaitoko | First Year Student Advisors
- Kaitohutohu Akonga | Student Advisors for Continuing Students
For personal or financial difficulties:
All resources and supports can be found here: Wellbeing Hub
Students that have received an Impending Exclusion from their qualification or from the University, and students that have received a "Warning - Deans Meeting" letter are required to meet with their relevant Dean prior to the start of the next semester.
Students are required to be proactive in scheduling these appointments and can do so via the following contact details. Please include any times from which you are precluded from meeting due to prior commitments to enable more efficient scheduling.
Faculty of Arts
Please contact the following shared email address email@example.com
Faculty of Education
Lufei Wang, Initial Teacher Education Administrator, firstname.lastname@example.org
Faculty of Engineering
Please contact the following shared email address email@example.com
Faculty of Health
Please contact the following shared email address firstname.lastname@example.org
Faculty of Law
Bronwyn Frost, Personal Assistant to the Executive Dean of Law, email@example.com
Faculty of Science
Please contact the following shared email address firstname.lastname@example.org
UC Business School
Jane Whiteside, Academic Administrator, UC Business School, email@example.com
For all enquiries regarding academic progress please contact firstname.lastname@example.org