1) The purpose of this form is to allow the University to collect information on the nature of events that occur on campus or which involve our staff and students. The University will use this information for two purposes.
- To identify trends that inform decisions for improving the safety and wellbeing of staff and students.
- Allow individuals to be heard by the University without submitting a formal complaint.
Please note that the use of this form does not constitute a formal complaint to the University. The University has limited ability to investigate anonymous reports. In some circumstances, the University may be able to investigate or act on information obtained in reports, such as where there is independent corroborating evidence.
2) This information will be kept as long as required to meet the purpose above, and as required by the University’s General Disposal Authority. After this time, official University procedure will be followed to dispose the data.
3) This information will be held in a highly secure environment and will be treated as highly confidential. Access to this information is restricted to limited members of staff who are responsible for the content of the reports and for administering the tool, with the oversight of the University’s Privacy Officer. If there is sufficient contextual evidence or other information that allows the University to identify a complainant or others involved, this will also be held securely.
4) If an individual is named or otherwise identified in an anonymous report, the University reserves the right to inform them of this, and the content of the report.
5) This information will not be supplied to third parties unless required under specific circumstances. This includes where the University is assisting the Police in an investigation, or if the University is concerned about the safety of individuals. Where this occurs, it will be undertaken by the Privacy Officer in accordance with the Privacy Act. Statistical and trend analysis of information supplied in this form will be used by the University to inform decision making which may improve the safety and security of its staff and students. Reports may be used to supplement investigations or disciplinary activities where there is independent corroborating evidence or where reports are sufficiently concerning.
6) The Privacy Act allows individuals to access or change their information. Please note, as this form is anonymous, we will not be able to identify your report. This means it will not be possible to request or amend your report. Third parties named in reports may access and, if necessary, amend their information under Principle 7 of the Act.