My Timetable Help - For Students

Allocating to Activities

In order for an activity to display in your timetable you must be allocated to that activity. 

For some activitites you will have been automatically allocated for other activies you will be able to self-allocate.

Auto Allocation

Where there are no repeats for an activity you will be automatically allocated. The activity will be shown as “(READ ONLY)” and will have a white tick in a green circle to show that you are allocated.

Activity Repeats

An Activity repeat is when there are multiple instances of the same activity. You will only need to attend one instance. There are two options for allocation were there are activity repeats

Option 1

Allocations may have been done already by your course coordinator and no changes are allowed. The activity will be “Read only” and there will be a white tick in a green circle to indicate that you have been allocated.

To view details of which repeat you have been allocated to click on the activity

The following page will be displayed to show you which of the repeats you are allocated to. It shows details of the date, time, and location of each activity repeat.

Contact your course coordinator if there is a problem with the repeat your have been allocated to.

Option 2a

You may be able to self-allocate to a repeat and choose which repeat to attend..

If this is the case the activity will show as “Select” and there will be a white exclamation mark in a red background to indicate that you need to select a repeat that you would like to attend.

To view details of the repeats that can be selected click on the activity.

This will display the List View and shows you the days, times and locations for each repeat. The red “Clash” button indicates that this repeat clashes with something already in your timetable and the red “Full” button indicates that this repeat is full so you cannot select it.

Just press the blue “Select” button next to the repeat that you want to select. 

If you wish to allocate to an activity option that is currently full, you can request a "swap" by clicking the "heart". This means that if and when this activity has an available space you will automatically be allocated. In the meantime, you will stay where you are currently allocated. 

If your choice is successful the following message will displacy 

If all the repeat options are either full or clashing you will need to get in touch with your course coordinator as they will be able to help find a solution for you.

Option 2b

There is an alternative view which can help you select the repeat that best fits your timetable.

You can select the Grid view icon in the top right hand corner of the page. (The default view is the List view).


This displays the options in a calendar view.

The white ticks in a green circle are the ones that are available for you to choose and the ones with the white exclamation mark in the red circle clash or are full.


You can also display your current timetable selections in this view by selecting the "Hide Timetable icon" which will then present the “Show Timetable” view. (You need to be careful as this view shows activites for both S1 and S2)

If you decide that you would like to change your allocation from the grid view simply click on the one that you would like to select and the following page will display. If you are happy with your selection press the select button.

The following message will display – just press continue and you will be taken back to the Grid View you were in but now it will show your changed selection

You can also change your selection from the List View by simply clicking on the select button for the one you would like to choose.

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Once all your activies have been allocated you will be able to view them all in your personal timetable.

Viewing your Timetable

To view your timetable, click on the "Timetable" link in the top right hand corner of the page.

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If you are viewing your timetable before the start of semester the default view will be all weeks otherwise the system will default to the current week. You can change which week you are viewing using the slider or the two arrows and the dates of the week you are viewing will show underneath.

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You can filter your timetable by semester code by clicking on the Filter icon and de-selecting the semesters you don't want to see. The current view timetable can also be printed or exported by using the other two icons.

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Your timetable will display with todays day highlighted in yellow. Any clashes you have will show in red. 

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To view the timetable for just one day in detail, click in the white space on that day. To return to the week view, click in the white space again.

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If you need to see more detail on an activity simply click on the activity in the timetable view and the activity detail page will open up. The activity Group name and Activity number are shown along with the details of the day, time and location. Please note that if the activity is in different locations for different weeks this will be listed in the location field. Click "Go Back" to return to the timetable.

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Connections and Workgroups

My Timetable Connections allow you to share timetables with other classmates and view their timetable and your own in the same view. This is useful for finding times when you are both free.

To add Connections click on LiveCal and then click Connections.

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You will be given an option to enter a classmate's Student ID. This is the number on their Canterbury Card.

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Once you enter another Student's ID it will send a request to them where they can either approve or decline your invitation to share calanders.

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This request will show up in your classmate's 'Connections' area where they can either Accept the invitation or Delete it.

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If you want to overlay calendars with your connections click on the Compare Timetable link under LiveCal

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You can select connections to overlay using the tick boxes under 'Conections'. Your own timetable will show in light blue and their timetables will show in the colours indicated. Remember to select the week to overlay using the weeks slider otherwise all weeks will show (including courses running in the other semester).

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This allows you to find times when all of you are free. You can then book what is known as a workgroup. This is an activity not attached to any course but which will shown in your timetable and the timetables of your connections. To book a workgroup, click on 'LiveCal' and then 'Workgroups'.

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To add a workgroup, click on 'Add Workgroup'.

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You can fill out the details of your workgroup on this page. Please be aware that the buttons 'Find' and 'Find on Map' simply use google maps to search for the location you entered. It will probably find somewhere in the US so don't bother using them.

To add your connections to the workgroup, click on 'Add members'.

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Select the connections you want to attend the workgroup and then click 'Save'.

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Click 'Save' again and a summary of your workgroup will appear in your workgroups area. You can edit or delete the workgroup using the buttons provided.

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The workgroup will now show in your timetable and the timetables of the connections you added to the workgroup.

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You can click on the workgroup to view and edit details.