Special Consideration

Special Consideration for COVID-19

We encourage all students to complete your online assessment items (assignments, tests and examinations) so your course coordinators have some work upon which to base your final course grade. UC has made changes to the ways in which assessments will be conducted during Semester 1 with the intention of providing students with the best opportunity to pass courses. We want you to succeed and not be disadvantaged by the changes which have had to be made to assessments due to COVID-19.

Please speak to your course coordinators in the first instance:

• If you have any concerns about completing an online assessment item. Course coordinators have been asked to be flexible and open to granting extensions or providing alternative online assessments where possible.

• If you have a technological problem (such as not being able to access digital technology or you experience a problem during an online assessment). Your course coordinator will discuss with you alternative ways to complete assessment items including the possibility of repeating an online assessment item.


Please apply for a Special Consideration (‘SC’) relating to COVID-19 as follows:

Sickness or illness – COVID-19 related - i.e. a) confirmed case of COVID-19 or b) symptomatic/unwell

Impaired performance - you have attempted an assessment item but feel your performance was impaired

  • If you were able to complete an assessment item but feel your performance was impaired apply for a SC for Assessment on Coivd-19 grounds.
  • In the description box please provide a detailed description about how your performance was impaired.

We understand that for non-COVID-19 related Special Considerations it may also be difficult for you to provide medical evidence at this time. Where possible please some provide some medical evidence (i.e. an email from your doctor or a digital prescription /medical note).
If you are unable to provide any evidence please submit an application and state this in the description box. This will not prejudice your application.

For sickness of illness (including underlying or pre-existing mental health concerns) please complete a Special Consideration application for Assessment on Medical Grounds

Special Consideration for assessment

Special Consideration for assessment is for students who have covered the work of a course but have been prevented from demonstrating their knowledge or skills at the time of the assessment due to unforeseen circumstances. This may be because the student has not sat the test/exam or has sat but with impaired performance. Applications under this category should be submitted within five working days of the assessment due date.

Special Consideration for late discontinuation

Special consideration for late discontinuation is for students who have been prevented from completing a course of study, due to circumstances beyond their control, or that were not reasonably foreseeable, and they were unable to withdraw from the course(s) by the published withdrawal deadline. Applications under this category should be submitted no later than five working days after the examination period has finished. 

An approved application for special consideration for late discontinuation does not provide a refund of fees. It only removes the relevant course(s) from a student's transcript.

Extensions

If the assessment is an essay or assignment where it may be possible to receive an extension, your first step is to contact the course co-ordinator directly to apply for an extension to complete the piece of work. This doesn’t stop you from applying for Special Consideration, but if an extension has also been granted, this will be taken into account when assessing your application.

If you are applying for Special Consideration, it is recommended that you also contact your course co-ordinator(s).

Need to apply for Special Consideration?

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After you apply for Special Consideration

The first step is for your application to be reviewed by the Special Considerations Committee who will decide whether to accept or decline the grounds of your application.

If your application is for an assessment item and the grounds are accepted, it will be forwarded to the department to determine an academic remedy (if required) which they will organise with you directly.

If your application is for late discontinuation and the grounds are accepted, it will be forwarded to the Dean of the owning college of your qualification for the final decision. 

If your application is declined, you will be notified by the Examinations Office.

Appealing a decision 

You have the right to appeal the outcome of a special consideration application. Appeals should be made in writing within 10 days of the notification of the decision.

If you wish to appeal a decision of the Special Consideration Committee or a Dean, the appeal should be addressed to the Academic Appeals Committee via the specialconsideration@canterbury.ac.nz.

If wish to appeal a decision of an academic department, the appeal should be addressed to the Dean of the Faculty for your qualification. Check the appeal regulations for more information.