Identity and Citizenship Verification

New UC students (and returning UC students last enrolled before 1990) may be required to provide evidence of identity and citizenship/residency status.

After we receive your Application to Enrol through myUC, we will try to match your name, date of birth and citizenship or residency status against the National Student Index (NSI) using your National Student Number (NSN).

If you do not have an NSN or we are unable to match your details, you may be asked to provide documentation to verify your name, date of birth, and citizenship or residency status.  This can either be done by presenting your original documents (such as your birth certificate or passport) in person to the Student Hub on the Ground Floor of the Matariki Building or by sending us certified copies of the original documents. 

Important notes:

  • we will not return any original documents that you post to us. They will become the property of the University of Canterbury. 
  • a driver's license is not considered proof of citizenship or residency.
  • scanned copies and photos of documents are not accepted, including those uploaded in myUC.
  • if English translations are required, the translations must also be certified.
  • if you do not present your original documents in person or send us approved certified copies, you should expect significant delays in completing your enrolment and starting your studies. 

Who can certify your documents?

Copies of original documents may be certified by the following people in New Zealand: NZ Justices of the Peace (JPs)Solicitors, Court Registrars or Deputy Registrars, a Notary Public, a designated UC staff member, or your school principal (ONLY if you are a secondary school student). 

Outside New Zealand, documents may be certified by the following people: New Zealand Embassy/High Commission/Consulate staff, Australian Justices of the Peace, a Notary Public, an Apostille, or a Solicitor.

A copy will not be accepted if it has been certified by: a police officer, a bank manager, WINZ, a legal executive, StudyLink, medical professionals, or your employer. 

What documentation will you need to provide UC?

The documentation you will need to provide UC will depend on your particular situation.

If you are a NZ or Australian citizen, and have never changed your name, you will need to provide:

  • provide your official passport (or a certified hardcopy of the photo page of your passport showing your name and other details) or
  • provide your official citizenship certificate (original or certified hardcopy) or
  • provide your official birth certificate (original or certified hardcopy)

 If you are a New Zealand citizen born in the Cook Islands, Niue or Tokelau, you must supply a New Zealand passport or a birth certificate that meets the following requirements:

  • Cook Islands: your full birth certificate with RG6 shoulder number at top left and place of birth stated as a place in the Cook Islands (original or certified hardcopy)
  • Niue: your full birth certificate with place of birth stated as a place in Niue (original or certified hardcopy)
  • Tokelau: your full birth certificate with place of birth stated as one of the three islands of Tokelau (original or certified hardcopy)

Note: A copy of your driver’s licence will not be accepted as it does not provide evidence of your citizenship or residency status.

**You are able to present original documents or certified hardcopies at Student Services, Level 1 Matariki

If you are a New Zealand or Australian permanent resident, and have never changed your name, we will require:

  • your original passport (or a certified hardcopy of the photo page of your passport showing your name and other details) and either
  • A certified hardcopy of your residence visa label or appropriate documentation confirming you have been granted an electronic visa (eVisa) (New Zealand residents only) or
  • A confirmation email sent directly from the Visa Entitlement Verification Online (VEVO) service that you have been granted an electronic visa (eVisa) (Australian permanent residents only).

If you are a NZ residence class visa holder, an Australian citizen or an Australian permanent resident you will be considered a domestic student for tuition fees provided you are residing in New Zealand for the period of your study.

**You are able to present original documents or certified hardcopies at Student Services, Level 1 Matariki

If you hold refugee status, you must provide the original or a certified copy of the letter from the Immigration Service giving you entitlement to reside in New Zealand or Australia.

*Note: A copy of your driver’s licence will not be accepted as it does not provide evidence of your citizenship or residency status.

**You are able to present original documents or certified hardcopies at Student Services, Level 1 Matariki

If the name on the NSI, your birth certificate, passport or citizenship certificate differs from your current name, or the name in which you gained any qualifications relevant to your admission, you must also provide a certified copy of one or more of the following as formal evidence of each change:

  • A new NZ birth certificate that shows your new legal name (individuals born in NZ)
  • An official Name Change certificate (individuals not born in NZ)
  • Marriage or civil union certificate
  • Certificate of dissolution of marriage or civil union
  • Deed poll
  • Statutory declaration issued by Registrar of Births, Deaths and Marriages.

*Note: Any document containing a change of name must include both your previous name and the new name.

**You are able to present original documents or certified hardcopies at Student Services, Level 1 Matariki

If you initially enrol as an International student at UC and are subsequently granted Domestic status (residence class visa and/or citizenship), please provide the relevant evidence outlined below.  Any potential refund of tuition fees due to such a change in status, is guided by Fees and Fines Regulations 5(b).

Change of Status What you will need to provide to UC
Granted NZ Residence Class Visa
  • your original passport (or a certified hardcopy of the photo page of your passport showing your name and other details) and either
  • A certified hardcopy of your residence visa label or
  • Appropriate documentation confirming you have been granted an electronic visa (eVisa) (New Zealand residents only)
Granted NZ Citizenship
  • your official NZ passport (or a certified hardcopy of the photo page of your passport showing your name and other details) or
  • your official NZ citizenship certificate (original or certified hardcopy)
Granted Australian Residence Class Visa
  • your original passport (or a certified hardcopy of the photo page of your passport showing your name and other details) and
  • a confirmation email sent directly from the Visa Entitlement Verification Online (VEVO) service that you have been granted an electronic visa (eVisa) (Australian permanent residents only)
Granted Australian Citizenship
  • your official Australian passport (or a certified hardcopy of the photo page of your passport showing your name and other details) or
  • your official Australian citizenship certificate (original or certified hardcopy)

On campus

If you are an International student on campus, you will need to present your passport and student visa (label or e-visa) during your Enrolment in Person session. 

Off campus

If you are an International student studying offshore, you will need to upload a scan of your passport in myUC as part of the Application to Enrol process. Your grades for any courses you complete offshore will not be available until you provide a certified copy of your passport to the UC Enrolment team (do not send your original passport). When NZ border restrictions are lifted and you can come to NZ, you will need to provide originals when you arrive on campus. 

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How to get verified

You can choose to either bring in the original documentation required (as listed above) to the Student Hub on the Ground Floor of the Matariki Building or send us certified copies of the documentation. The postal and courier addresses are listed below. 

Addresses

Send your certified copies to one of the following addresses:

Postal address

UC Enrolments
Student Services
Document Validation
University of Canterbury
Private Bag 4800
Christchurch 8140
New Zealand

Courier address

UC Enrolments
Student Services
University of Canterbury Warehouse
20 Kirkwood Ave
Ilam
Christchurch 8041
New Zealand 
Phone: +64 3 369 4999

If you have any questions email document-validation@canterbury.ac.nz or call 0800 827 748.