UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Records Management Policy (314KB, Version 2.01, PDF)

The University is committed to establishing and maintaining recordkeeping practices that meet its business needs, statutory requirements and stakeholder expectations. The purpose of this policy is to provide a framework and assign responsibilities for ensuring that full and accurate records of the business activities of UC are created, maintained and disposed of in accordance with best practice.

Recruitment and Selection Policy (219KB, Version 2.01, PDF)

The University of Canterbury is committed to an equitable, systematic and consistent approach to recruitment and selection in order to attract, select and retain the most capable staff through open competition. The steps to be followed at each stage of the recruitment and selection process have been developed accordingly.

Research Conduct Policy (316KB, Version 2.03, PDF)

The conduct of research is fundamental to the activities of a University. The University has high standards for research which apply to all its members. This document outlines the policy and principles guiding the conduct of research at UC.

Research Grants Policy (264KB, Version 2.02, PDF)

This document outlines the policy pertaining to the application criteria, application process, and grant administration for external research grants and research grant accounts.

Research Report Policy (185KB, Version 2.02, PDF)

This policy outlines the criteria to be used in determining the research outputs eligible for inclusion in the annual research report.

Research Work for a Master's or Doctoral Thesis Code of Practice (232KB, Version 2.02, PDF)

The Code of Practice has been adopted by the University to assist staff and students engaged in research work for a Master’s or Doctoral thesis with identifying the various responsibilities and related issues.

Risk Management & Compliance Framework (888KB, Version 5.01, PDF)

The University of Canterbury is committed to managing its risks in a proactive, on-going and positive manner. This document outlines a strategy for this process.


Protected Disclosures Act - Internal Procedures and Code of Conduct

University staff should draw their attention to the Protected Disclosures Act - Internal Procedures and Code of Conduct policy (PDF,329 KB), as it sets out the University's internal procedures on how staff are to report "serious wrong-doing" as defined by the Protected Disclosures Act 2000.

Policy Template Now Available

The policy template (docx) is now available in the "Templates, Examples and 'How to...' documents" menu.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.