UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Field Stations Accommodation Policy (147KB, Version 3.00, PDF)

The University's position on accommodation at field stations is outlined in this document.

Fieldwork Activities Procedures (Link)

Financial and Enrolment Information - PhD, Master’s Thesis, and Dissertation Students Policy (290KB, Version 2.00, PDF)

This document provides important financial and enrolment information for PhD, Masters Thesis and Dissertation students.

Flexible Employment Policy (163KB, Version 3.00, PDF)

This document supports the University’s commitment to flexible work arrangements for employees who have care of another person under the provisions of Part 6AA of the Employment Relations Act 2000.

Fraud Response Policy (313KB, Version 3.01, PDF)

This document identifies the University's definition of fraud and outlines the measures to be implemented to prevent, report on, mitigate, respond to and review the response to fraud.

Fundraising Activities Policy (200KB, Version 2.04, PDF)

The following document is designed to ensure the channeling of fundraising activities by University Departments and Colleges through the University of Canterbury Foundation.

Furniture Policy, Principles and Procedures (140KB, Version 1.01, PDF)


Protected Disclosures Act - Internal Procedures and Code of Conduct

University staff should draw their attention to the Protected Disclosures Act - Internal Procedures and Code of Conduct policy (PDF,329 KB), as it sets out the University's internal procedures on how staff are to report "serious wrong-doing" as defined by the Protected Disclosures Act 2000.

Policy Template Now Available

The policy template (docx) is now available in the "Templates, Examples and 'How to...' documents" menu.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.