Welcome to Financial Services
Financial Services is dedicated to providing a courteous and efficient service to our stakeholders including staff, students, our suppliers and other members of our community.
Financial Reporting provides a high quality financial management and reporting service for all areas of the University and its external clients.
There is a wide range of technical financial reporting and support services managed through this group including general ledger managment and control, scheduled financail reporting, Treasury management, taxation, capital asset register maintenance and financial management reporting, research accounting, PBRF/ERI annual return prepatation, project post-implementation reviews, business case views, advice and support.
Procurement develop policies, procedures, training and guidance for UC staff involved in Procurement and Purchasing decisions.
We promote continual improvement by both suppliers and University purchasers and ensure a University wide view is considered when purchasing goods and services including sustainability, health and safety and economic aspects.
Accounts Services comprises Accounts Payable, Accounts Receivable, Cashier and Enrolments.
Provision of timely, accurate supplier invoice processing and payments; revenue invoice raising, cash collection and debt monitoring; and bank reconciliations and other regular month end accounting procedures. Accounts Services also processes student payments on enrolment and for additional course fees (e.g. field trips), including settling of accounts by bank transfer or credit card, student loans through Study Link, and scholarships.
For staff only, provision of foreign currency for travel.
The Manager Accounts Services also manages insurance claims other than Liability claims under the University’s insurance policies.
Business Insight and Reporting
Business Insight and Reporting provide analysis, reporting and training on UCs vast array of financial and non-financial data sets. We provide some ‘deep dive’ analysis to support management decisions and also actively support other UC staff to do analysis within their areas by facilitating easy access to information.
Finance Shared Services provide financial administration services to a number of service areas of UC. Continually looking for the best way to utilise our systems, we are able to identify and implement efficiencies with the aim of freeing up people's time and UC resources. While this is predominantly focussed around purchasing and P-card functions, for most areas, the team also provides reporting; forecast/budgeting co-ordination support and advice; accounts receivable services.
Frequently asked questions
Please see our Contacts page for more information
How do I pay money to the University?
The Accounts Receivable staff issue invoices and receive all income for the University.
Pay your invoices by cheque, credit card (Mastercard and Visa are accepted) or in person at the Cashiers desk (located on Level 1, Student Services Centre, Matariki Building - map).
You can also pay by direct credit or wire transfer to the University bank account. You must include appropriate detail to appear on our bank statement so we know you have paid.
How do I charge the University?
The University of Canterbury prefers to use a Purchase Order to buy goods or services. Supplies need to quote the purchase order number on their invoice to ensure payment. The University of Canterbury has general terms and conditions which apply to all Purchase Orders raised by the University, unless the supplier is governed by a specific supplier contract. The general terms and conditions can be found here.(PDF, 205KB)
Supplier invoices must be sent to firstname.lastname@example.org
In what form will I receive money from the University?
We prefer to pay suppliers, employees and students by Electronic Funds Transfer (EFT). We prefer to send remittances by email or fax so the remittance arrives at the same time as the payment. If these options are not available a remittance advice may be posted.