Covid-19 Information

The University of Canterbury is following the Ministry of Education Guidelines for the tertiary sector in response to the Covid-19 Protection Framework (traffic light system). Therefore the University has implemented risk assessment to determine specific vaccination requirements for each traffic light, Red, Orange and Green, in accordance with Government guidance.

Campus is currently operating under the Red setting.

The University will remain open at Red, operating under the government’s guidelines for tertiary education with increased public health measures. UC’s Incident Management Team (IMT) have been activated while we bring these increased measures into place.

Vaccination requirements
Staff (including volunteers and contractors), students and visitors with a My Vaccine Pass will be able to access university buildings and campuses.

Staff without a My Vaccine Pass will need to speak to their line manager about work arrangements. Summer School students without a My Vaccine Pass will need to contact their course coordinator about remote learning arrangements.

Make sure you have your My Vaccine Pass and Canterbury Card ready to be checked throughout the day. UC staff (identifiable through their Canterbury Card staff ID) will be across buildings and campuses verifying passes regularly. We do not store this information so be prepared to be checked more than once.

Managers (or their delegate) are to check staff (including volunteers and contractors) passes on arrival to the office/workspace. 

Capacity limits
Capacity limits are based on 1m distancing which means office arrangements or classes may change.

Please check with your line manager or the Ako| Learn site for more.

Other reminders for life at Red

  • Keep scanning QR codes and record keeping everywhere you go.
  • Keep physically distanced where possible.
  • If you have cold or flu symptoms isolate immediately and call Healthline for advice about a test.

At UC we strive to create a campus culture of belonging, understanding, inclusiveness and caring. Any signs of discrimination surrounding a virus that doesn’t discriminate on race or religion will not be tolerated. Please be compassionate and kind, we are all in this together.

If you have any questions or concerns on the below information, please email ucprotect@canterbury.ac.nz.

Unless you are exempt from wearing a face covering, these must be worn indoors in all parts of the University that are open to the public and by all staff and students when attending formal teaching and learning activities.

The requirement for wearing a face covering does not apply to staff presenting to an audience, for example, presenting a lecture, as long as the staff member complies with the 2 metre physical distancing rule at all times.

The requirement does not apply outdoors, or to staff or students working in offices/spaces that are not open to the public. However, even if you do not work in a public-facing role we strongly encourage you to wear a face covering while you are on campus to protect yourself and others from Covid-19.

At this stage, only university staff working in public facing roles will be supplied with face masks. Other staff and students need to continue to bring their own face covering.

Cleaning Schedule: 1

(Lecture Theatres/Seminar Rooms/Computer Study Areas/ Teaching Spaces/ Learning Spaces)

Daily:

  • Vacuum all carpets.
  • Sweep/ Vacuum & mop hard floors.
  • Remove any rubbish inside the lecture theatre.
  • Empty the rubbish bins.
  • Clean & Sanitise desks, tables, lectern and furniture.
  • Clean white boards.
  • Clean & Sanitise door handles and any other high touch points.
  • Remove graffiti or permanent marker on request.

Weekly:

  • Dust skirting’s and remove cobwebs.

Term Break:

  • Detail clean of handrails, handles and light switches.
  • Remove wall marks.
  • Dry dusting of the entire skirtings and horizontal surface.
  • Damp wipe all desks, tables and furniture.
  • Remove cobwebs.
  • Clean the rubbish bins both inside and outside.
  • Deep clean the lectern.
  • Full clean whiteboards including its ledges and trays.

 

Cleaning schedule: 2

(Staff Offices - closed)

Weekly:

  • Full Vacuum on weekly basis.
  • Wipe & Sanitise the work station (Only the clear area on desk)
  • Wipe & Sanitise Door Handles and light switches.
  • Empty the burgundy paper trays.

Monthly:

  • Clean the wall marks.
  • Remove cobwebs.
  • Dust the skirtings.

Notes:

  • Cleaners do not empty any personal rubbish from offices including ice cream container bins.

 

Cleaning schedule: 3

(Open Plan Staff/ Student offices, Staff Lounges, Board rooms, Meeting Rooms, Outdoor social area, Open plan resource/ storage areas)

Daily:

  • Vacuum on daily basis.
  • Empty rubbish bins.
  • Wipe & Sanitise the high touch points, tables and door handles.

Weekly:

  • Wipe & Sanitise the work stations (Only the clear area on desk)
  • Wipe& Sanitise light switches.
  • Empty the burgundy paper trays.

Monthly:

  • Clean the wall marks.
  • Remove cobwebs.
  • Clean the marks on panel heaters.
  • Dust the skirtings.

Notes:

  • Cleaners do no empty any personal rubbish from offices including ice cream container bins.

 

Cleaning schedule: 4

(Tea rooms, dine -in areas, Kitchen areas)

Daily:

  • Vacuum the carpets.
  • Sweep/ Vacuum & mop the hard floor surfaces.
  • Empty the rubbish bins.
  • Wipe & Sanitise the tables, door handles and high touch points.
  • Clean the kitchen sinks and taps.
  • Change the tea towels and hand towels as required.

Weekly:

  • Wipe & Sanitise the light switches.
  • Clean the wall marks.

Monthly:

  • Remove cobwebs.
  • Clean the marks on panel heaters.
  • Dust the Skirtings.

Notes:

  • Cleaners do not wash any dishes or kitchen utensils.
  • Cleaners do not clean inside of any kitchen cabinetry and appliances like fridges and microwaves.

 

Cleaning Schedule: 5

(Heat & Eat areas)

Daily:

  • Vacuum the carpets.
  • Sweep/ Vacuum & mop the hard floor surfaces.
  • Empty the rubbish bins.
  • Wipe & Sanitise the tables, door handles and high touch points.
  • Clean the kitchen sinks and taps.
  • Clean the provided kitchen appliances like Microwaves.
  • Clean & sanitise the water fountains.

Weekly:

  • Wipe & Sanitise light switches.
  • Clean the marks on the walls and panel heaters.

Monthly:

  • Remove cobwebs.
  • Clean the marks on panel heaters.
  • Dust the Skirtings.

Notes:

  • Cleaners do not wash any dishes or kitchen utensils.
  • We do not provide any tea towels/ Hand towels to Heat& Eat areas.

 

Cleaning Schedule: 6

(Reception areas, corridors, foyers & waiting rooms)

Daily:

  • Vacuum the carpets.
  • Empty the rubbish bins.
  • Sweep/ Vacuum & mop the hard floor surfaces.
  • Clean & Sanitise desks, tables, furniture and high touch points.
  • Clean the drinking water fountains.
  • Clean the glass panels on the doors.

Weekly:

  • Wipe & Sanitise light switches.
  • Clean the marks on the walls and panel heaters.

Monthly:

  • Remove cobwebs and clean high dust.
  • Dust the Skirtings.

 

Cleaning Schedule: 7

(Toilets, changing rooms and Showers)

Daily:

  • Clean and sanitise the toilets, urinals and hand basins including taps and high touch points.
  • Empty the rubbish bins.
  • Sweep and mop the floors.
  • Replenish toilet paper, hand soap, roller towel and paper towels to ensure adequate supplies until next service.
  • Wipe toilet paper, hand soap, roller towel dispensers, vanity units and sanitary bins.
  • Sanitise the high touch points.
  • Scrub the shower walls and the floors.
  • Clean the mirrors.
  • Clean electrical hand dryers and empty the drip trays.

Weekly:

  • Clean doors, handles, toilet partitions.
  • Scrub the shower walls thoroughly and clear the drains.
  • Clean the toilet brush and holder.
  • Clean cisterns and pipes.

Term break:

  • Remove cobwebs and clean high dust.
  • Clean the wall marks, ledges and corners of rooms.
  • Clean the rubbish bins both inside and outside.
  • Clean vents.
  • Clean internal glass partitions and panels.
  • Deep clean urinals and drains.

Notes:

  • Showers in high use areas require a full scrub and drain cleaning on daily basis.

 

Cleaning Schedule: 8

(Lifts, Stairs, Ramps and entrances)

Daily:

  • Vacuum the carpets.
  • Sweep/ Vacuum & mop the hard floor surfaces as required.
  • Clean & Sanitise high touch points, handrails, lift buttons, door handles.
  • Clean the glass.
  • Sweep immediate building external entrances, entrance doormats and steps as required.

Weekly:

  • Clean wall marks inside and outside the lifts.
  • Clean entrance doors and glasses on both the sides.

Monthly:

  • Remove cobwebs and clean high dust.

Cleaning schedule 9

(PC1 & PC2 Labs)

  • Vacuum and mop the floors as scheduled in each area.
  • Clean the hand basin.

Notes:

  • Cleaners working in these labs must be trained & inducted.
  • Cleaners must not empty any rubbish from labs.
  • Cleaning equipment used in either PC1 or PC2 labs must be stored separately for use in their respective areas only.

 

Cleaning schedule 10

(Research Labs/ Technology Labs/ Workshops/ Stores)

Daily:

  • Vacuum the carpet areas.
  • Sweep/ Vacuum & mop the hard floor surfaces as scheduled in each area.
  • Clean the hand basins.
  • Clean & Sanitise door handles.

Term Break:

  • Remove wall marks.
  • Dry dusting of the entire skirtings and horizontal surface.
  • Remove cobwebs.
  • Clean the rubbish bins both inside and outside.

Notes:

  • Cleaners do not clean any workshop or lab benches.
  • Cleaners do not empty glass or any chemical waste.
  • Cleaners only empty general rubbish bins supplied by cleaning services, any foreign bins located within the labs should be clear by department itself.

Staff (including volunteers and contractors), students and visitors with a My Vaccine Pass will be able to access university buildings and campuses.

Staff without a My Vaccine Pass will need to speak to their line manager about work arrangements. Summer School students without a My Vaccine Pass will need to contact their course coordinator about remote learning arrangements.

Make sure you have your My Vaccine Pass and Canterbury Card ready to be checked throughout the day. UC staff (identifiable through their Canterbury Card staff ID) will be across buildings and campuses verifying passes regularly. We do not store this information so be prepared to be checked more than once.

Managers (or their delegate) are to check staff (including volunteers and contractors) passes on arrival to the office/workspace. 

In alignment with UC’s commitment to safety, all staff, students and visitors attending UC events not directly related to learning, teaching and research are required to show proof of vaccination.

An ‘event’ is an activity or gathering that is not directly related to learning, teaching and research. This includes graduation, conferences, speaking events open to the public, cultural events, O-week events, outreach events and open days.

The University of Canterbury requires all staff organising events to meet each requirement of the Covid-19 events and gatherings checklist, in order to safely run a UC event. Staff can find it here>

This checklist is a course of action being taken by UC to ensure that our staff, students, and visitors are kept safe at our events. It applies to all UC events on or off campus or any events being held on campus by external parties including our accommodation/halls of residence.

Consistent with UC’s commitment to wellbeing and safety within all campus settings and informed by legal and medical advice, all affiliated halls of residence require a valid Covid Vaccination Passport ('My Vaccine Pass') for all staff, residents and visitors from when halls reopen for Semester 1 2022.

Detailed risk assessments have been undertaken for all roles within our halls and under each Covid Protection Framework level, and this measure is regarded by the University and its affiliated providers to be a requirement that is necessary to fulfil our respective responsibilities to protect everyone within our residential communities.

Further information can be obtained by contacting our halls of residence directly.

It’s important to look after yourself and others in these uncertain and unique times, so check out the online wellbeing hub where there’s a wealth of handy information covering anxiety and stress and mind and body, for both staff and students.

Additional support/resources for UC staff can be found here.

Under Red, staff can work from home if it is appropriate for your role or circumstances. Talk to your line manager about what is appropriate for you.

Here are just a few of the other support services available across UC, Otautahi and Aotearoa New Zealand:

Te Ratonga Hakinakina | UC Rec & Sport will require vaccination certificates for all members/users of their indoor facilities. Find an overview of all requirements and information on their Covid-19 Response page here. 

Some qualifications require students to undertake placements in the community, including in schools/kura, early childhood centres, or health/medical facilities. For these qualifications you will be required to be vaccinated in line with the NZ Government regulations, and supply evidence of your vaccination status. Please contact your College for further information. 

More information here: Vaccination Status Verification | University of Canterbury

You will require a vaccine pass to enter any food and beverage hospitality venues on campus. Hospitality venue guidelines at the Orange setting are available here>

Advice for Staff and Student Travel has been updated to reflect the Protection Framework traffic light system.

  • Student Travel information is available here.
  • Staff information is available here.  

If, as part of your research, you will be engaging in person with a company or organisation outside the University of Canterbury (e.g., meetings or collecting data), you will need to follow vaccine mandates for that company or organisation. If you are not able to meet their requirements please ensure you have a plan ‘B’ in place to continue your research. Please consult with your supervisor if you need to use plan ‘B’.

It should be noted that some companies and organisations have mandated vaccination in all situations, whereas other companies and organisations might vary their position on the need for vaccination depending on the respective levels of the new “traffic light system”. We urge all postgraduate research students to check with the relevant company or organisation before engaging with them.

Overnight field trips will require all staff, students and visitors to have a Current Vaccine Certificate (CVC) to access UC Field Station facilities. The Field Activity organizing school will be responsible for checking the currency of the CVC prior to departure. 

The covid requirements for field actives is attached to the field activities plan. 

https://www.canterbury.ac.nz/about/health-and-safety/manage-hazards-and-risks/workteach-in-the-field/

 

Last updated: Jan 25, 2022 09:30