Covid-19: Access to campus under Alert Level 2

UC is committed to operating its research, teaching and workplace activities in ways that are consistent with all Government advice.

UC Principles

  • Our priority continues to be the safety and wellbeing of our staff and students, while supporting the Government in eradicating COVID-19 from Aotearoa. This will result in some continued restrictions at Alert Level 2.
  • The UC campus will be open to staff and students when Aotearoa New Zealand enters Alert Level 2 on May 14th 2020.
  • Staff will begin to return to work once their college/service unit alert 2 safety plan has been approved and communicated. We want everyone to return to their normal on-campus levels of productivity as soon as possible. However, we also want to acknowledge individual responsibilities such as caring for children until schools and childcare centres open, caring for other vulnerable dependents or being in vulnerable situations themselves. On campus physical distancing requirements may also mean that some staff are asked to work between campus and home for a period. There also may be some situations where work is more effectively and easily carried out from home for a time. Please refer to your manager and your college/service unit alert 2 safety plan.
  • This means that:
    • Staff will return to campus once their College/service unit’s Alert Level 2 Safety Plan has been approved and communicated to relevant teams.
    • Students may choose to return to campus in Semester 1 where this will be beneficial to their studies (eg: to access workstations or research data; use warm and quiet spaces to study; access specialist equipment, etc.)
    • Desk-based and library research may also continue online.
  • As previously advised, all undergraduate teaching and exams will continue online until the end of Semester 1.
  • People at high risk of severe illness from COVID-19, or those caring for/living people in this category, are encouraged to stay home. UC will work with these staff and students to ensure their individual needs are met.
  • Staff and students coming onto campus should carry their Canterbury Card and scan that or a QR code (where present) when entering buildings.
  • An academic guideline will support academic staff to plan for teaching, learning and research.
  • UC must be prepared to manage a COVID-19 outbreak on campus in line with Ministry of Health guidance.

Level 2 safety guidelines for Semester 1

  • People who are unwell must not be on campus.
  • Visitors to campus are discouraged (ie: don’t plan any external meetings on campus.)
  • Opening Hours: Campus 8:00am to 7:00pm after 7:00pm doors are locked so swipe in is required.
    Central Library (Puaka-James Hight: Mon - Fri 9:00am to 9:00pm, Sat -Sun 10:00am to 5:00pm.
    Thorough cleaning will take place overnight.
  • Gatherings that are not directly education-related are limited to 100 people indoors and outdoors.
  • A range of physical distancing, hygiene, and health and safety protocols will be in place.
  • Each College/service unit must complete the necessary Alert Level 2 Safety Plans BEFORE any of their staff or students return to campus.
  • If you want to know more on the safety plans, talk to your line manager or click here>

Location tracking (supporting contact tracing measures)

  • In order to re-open, the Tertiary Education Commission (TEC) requires UC to implement processes for location tracking so data can be logged and used for contact tracing if there is a confirmed COVID-19 case on campus.
  • Location tracking will be achieved by a number of means including Canterbury Cards, scanning entry/room QR codes, separate in-room registration mechanisms (to be confirmed), and personal logs.
  • Location tracking data will be used only for the purpose of supporting Ministry of Health contact tracing and will be managed in line with the Privacy Act 1993.
  • Location tracking data will be stored centrally and managed by authorised members of UC’s Incident Management Team. (A report from this measure will contain the card number linked to staff or student, door number of building, date and time. Only entry data will be captured.)
  • Please carry your Canterbury Card at all times and swipe this when entering buildings, although doors will not be locked. It is recommended that you also swipe your card when passing through any internal doors with a swipe panel. Some buildings/spaces will have an option of scanning a QR code with your device instead. See more details on using QR codes (and how to pre-register).
  • Staff and students will also need to keep a personal log of where they go – you might choose to use your Outlook calendar to note your personal movements (eg:  put where you had lunch in your diary, where you walked, when you’re in the office etc – this could provide useful detail if you need to check whether you’ve been in contact with a person with COVID-19).
  • Teams may also choose to use sign-in sheets in some spaces.
  • Contractors and visitors (except visitors to academic-related clinics) will need to sign in and off campus at UC Security and must provide a record of their movements on campus. Visitors to academic-related clinics can go direct to their appointment and sign in there.

Physical distancing

  • When onsite, staff and students should aim to maintain physical distancing of 1 metre from each other (the length of a guitar)
  • Whenever possible, stairways should be used instead of a lift.
  • If lifts are used, each person is to stand in the corners of the car to allow physical distancing of at least 1m. Various sized lift cars exist on campus, so the limitation for small lifts is 2 people, and 4 people for large lifts. This will be confirmed by signage outside lift entry doors, which will be put up on each level by FM staff.
  • Keep to your work bubble where possible – eg: hold Zoom meetings when it involves teams across campus.
  • Computer labs, the library and other communal spaces – chairs should be kept at 1 metre spacing.

Cleaning and hygiene

  • Cough or sneeze into your elbow or by covering your mouth and nose with tissues.
  • Put used tissues into the bin or a bag immediately.
  • Wash your hands with soap and water often (for at least 20 seconds) and dry thoroughly.
  • Additional cleaning, germ shield application and hand sanitiser will continue to be provided, particularly in high use areas.
  • UC central cleaning team will keep main areas clean. However, it is the responsibility of everyone to keep their own areas and personal equipment clean by use of antibacterial sprays, wipes and hand sanitisers.

NOTE: Further guidance for Alert Level 2 (if still applicable) in Semester 2 will be available in early June.

Reference documents

Further information

If you have any questions about processes or requirements, contact your line manager in the first instance. 

COVID-19 posters and signs to download and print