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University of Canterbury draft Business Classification Scheme

 

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This draft Business Classification Scheme describes UC's common business functions and supporting activities, and ensures that the context in which records are created and used can be identified and preserved over time. It also forms the first three levels of a future University -wide file plan. In the meantime, business units and College's wishing to follow the proposed model should contact the Information and Records Management Unit to discuss accessing and adopting the file share folder hierarchy.


In this Business Classification Scheme you will find :

  • Keyword - the highest level of description, representing a business function undertaken by the University of Canterbury.
  • Activity Descriptor - processes or groups of tasks undertaken within each function
  • Sub Activity Descriptor - subprocesses or groups of tasks within each activity

  • For each term, the Business Classification Scheme shows :

  • Scope Notes - notes that provide guidance on the use of a term
  • Broader Terms - superordinate terms at a higher level
  • Narrower Terms - subordinate terms at a lower level
  • Related Terms - terms at the same level
  • Use - approved terms used to identify and save documents
  • Non-preferred Term - variant terms, not to be used to identify and save documents


  • More Information about the Business Classification Scheme:

    The terms in the scheme are arranged in a hierarchy, based on the following levels: Keyword (function), Activity Descriptor, and Sub Activity Descriptor. Subject Descriptors (those discrete units of information typically represented by a file or file series) are not included in the scheme at this stage.