Information/appointments for current registered students

Book an appointment with your Advisor

Departmental tests

Departmental tests are arranged by respective departments. They take a considerable amount of time to arrange. These are different to exams held in the formal exam periods at the end of each semester.

It is essential that you take the steps listed below to ensure that the special arrangements are made for you for each of your tests. It is important that you understand that if you do not follow these instructions then special arrangements will not be provided.

For each test that you require special arrangements, you must contact the Departmental Administrator of the department concerned at least 10 working days before the date of the test. Contact details for the departmental administrators can be found on the department’s website or in the table below.

To help administrators make your arrangements please state:

  • The course code
  • The date and time of the test
  • The duration of the test
  • What your ‘Special Arrangements’ are eg: an extra 10 minutes per hour and a room with only a few others; Reader/Writer, an extra 10minutes per hour and/or a separate room

After this contact with the Departmental Administrator, you must liaise with them to confirm the time, place and any other instructions necessary regarding the test.

Report to the designated room at least 10 minutes before the test is due to start.

If, after your arrangements have been confirmed, you don’t intend, or are unable to sit your test, you must contact the Department Administrator by midday, one working day before the test. Failure to do this will result in a fine of $60.00 per test for each Supervisor and Reader/Writer (should you have one), towards the cost of setting up your accommodations.

If you do not contact Departmental Administrators at least 10 working days before the date of the test, they are within their rights to decline your request and you can sit the test with the main cohort. The Equity & Disability Service staff support this decision.

If you have any concerns at any time, please contact the relevant ‌Departmental Administrator.

Who to contact to arrange your test

Course/College/Department Administrator Email address 
Accounting & Information Systems Susan Brechin  
Anthropology Pat Ydgren 
Art History & Theory Anna de Jager  
Biochemistry Diane Caddick 
Biological Sciences
Bridging Programme Stephen Trinder 
Chemical and Process Engineering (CAPE)    Rachel Rogers 
Chemistry Diane Caddick 
Cinema Studies Anna de Jager  
Civil & Natural Resources Engineering Emma Clark 
Civil & Natural Resources Engineering Catherine O'Shaughnessy 
Classics Anna de Jager  
Computer Science & Software Engineering Kat Bell 
Cultural Studies Pieta Gray  
Digital Humanities  Pieta Gray  
Diplomacy & International Relations Lea Kortman 
Earth & Environment (Geology, Geography, Waterways & Gateway Antarctica) Bridget Ginley
Economics & Finance Meredith Henderson 
Education  Stephanie Stuart 
Electrical and Computer Engineering Leigh Brooks
English Pieta Gray  
ENGR100 Luis Lau 
European & European Union Studies (UG) Jill Winfield  
European & European Union Studies (PG) Thomas Gillman   
Executive Development Programme (EDP) Edmund Smith   
Fine Arts Emmy Nicol
Forestry Jeanette Allen  
Global, Cultural & Language Studies Jill Winfield  
Health Sciences Stephanie Stuart  
History Melissa Broome  
Human Services Patricia Ydgreen
Innovation (University Centre for Entrepreneurship) Claire Bi
Japanese Jill Winfield 
Journalism Lea Kortman
Jill Winfield  
Laws CRJU coded courses Julie Scott  
Laws LAW coded courses Helen Lu
Linguistics Anni Garthwaite 
Management, Marketing & Entrepreneurship  Irene Joseph 
Maori & Indigenous Studies Karen Murphy  
Mathematics & Statistics (send to Helen & Jenny)   Helen Rowley  
Mathematics & Statistics (send to Helen & Jenny) Jenny Harlow  
MBA Kim Searle  
BTM - MBM/MPAC Edmund Smith
Mechanical Engineering
Media & Communication Michelle Harrison
Music Emmy Nicol
Natural Resources Engineering  Emma Clark  
Philosophy Melissa Broome  
Physics & Astronomy Rosalie Reilly 
Political Sciences Lea Kortman  
Product Design Alison Lowery  
Psychology Andrea Clayton 
Speech and Hearing Nicky Drake
Science, College of Catherine Adamson 
Social Sciences Maria Hellstrom
Social Work Lindsay de Heer
Sociology Pat Ydgren  
Sport & Physical Education   Stephanie Stuart  
Teacher Education Stephanie Stuart 
Theatre & Film Studies  Greta Bond  








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Mid-year and end-of-year examinations

Special arrangements for exams held during the formal exam periods are automatically arranged for you by the Records, Examinations and Graduations office.

They will send an email to your overall preferred email address two weeks prior to the exam period with details of your exams, including venues, times and contact people during the exam period.

If, after receiving the email, you don’t intend, or are unable to sit your exam, you must contact the Examination Special Arrangements Coordinator, Melanie, by midday, one working day before the exam. Failure to do this will result in a fine of $60.00 per exam for each of the Supervisor and/or Reader/Writer (should you have one), per exam, towards the cost of setting up your accommodations.

Please note, exams with special arrangements begin 30 minutes prior to the main cohort i.e.: 9.00am and 2.00pm.

Downloadable: Guidelines for using a reader-writer (235Kb).

Notetaking information

Notetaking may be provided for you in lectures if you experience difficulties taking notes yourself for disability-related reasons. The notes are intended to record information presented in a lecture that isn’t contained in course handouts or lecture slides as accurately as possible, including information from class discussions and announcements.

This service is not designed as a substitute for attending lectures, so students receiving notes are expected to attend all lectures.

Applications from existing students who are registered with the Equity & Disability Service should be made no later than a week before the beginning of the semester so that notetaking can be arranged.

If you apply for lecture notes once the semester has commenced, the notes request will be actioned as soon as practicable. Note that if you apply after the first week of the semester, EDS is under no obligation to backdate notes.

It is also your responsibility to notify your Disability Advisor of any changes where notes are no longer needed or a notetaker is not required. Additionally, cancelled lectures, tests held during lectures, and any room or time changes must also be notified.

In most cases notes are loaded onto the University of Canterbury's Learn site for you to access, view and download independently.

Downloadable: Notetaking_End_User_Agreement (108Kb)

Downloadable: Guidelines for Students using Notetakers (249kb)

Downloadable:  (376Kb)

Re-registering with Equity & Disability Service

Each year you need to register with EDS to confirm and update the learning supports required to help facilitate your studies here at the University of Canterbury. You can re-register anytime from October in one year for the following year to avoid any delay in the implementation of supports.

You can make an appointment either online or by using the laptop in the EDS office (Forestry, Room 101) if you are on campus.

We are open Monday to Friday, 8.30am to 4pm, including during Term Breaks.