Qualtrics Survey Support
Maintaining compliance with the UC Student Community Online Survey Policy
This screening tool (opens new window) was created to assist those who wish to administer an online survey to any UC students maintain compliance with the UC Student Community Online Survey Policy (opens new window).
If you are planning to survey the UC Student Community, please provide the administrative details about your survey through the screening tool.
You will be asked a series of questions about the survey you wish to administer, and conditional approval to run the survey may or may not be granted on the basis of your responses.
Please fill out separate screening forms for each survey that you are interested in administering.
Additionally, please reference the 2019 Survey Calendar 17.4.19 (PDF 649KB) for permissible timing for any surveying of students.
Note: Calendar is subject to change without notice. Contact firstname.lastname@example.org with any questions.
How do I access UC's Qualtrics system?
Per the UC Student Community Online Survey Policy, Qualtrics is the university's survey and questionnaire tool. Qualtrics has the capacity and options for a range of online surveys and questionnaires. Once you set up an account you can design and distribute surveys, and evaluate survey results.
Any UC staff member or student with a @canterbury.ac.nz, @uclive.ac.nz, or @pg.canterbury.ac.nz email address can access Qualtrics surveys free of charge.
If you are ever asked to purchase more functionalities, you likely made a free account on Qualtrics.com; please see Account Troubleshooting below for solutions.
Go to https://canterbury.qualtrics.com/ (opens new tab). This link will present a login window. First-time users just need to click on "Don’t have an account?”.
Once you have done this, follow the account creation process. You will then receive a verification email, and you can then begin using the survey tools. Note that since Qualtrics is not part of UC, your UC username and password will not work by default.
Learning about using Qualtrics
We are unable to provide one-on-one training, however, Qualtrics provides excellent extensive online training and tutorials (opens new tab), as well as weekly "webinars" and tips for conducting research and formulating survey questions. Check out their Live Webinar training called 'Quick Start with Qualtrics' here.
Several students and staff members have experienced issues with their Qualtrics survey software accounts, in particular around access to collected data, or needing additional account permissions. Many of these issues result from people creating free trial Qualtrics accounts on qualtrics.com, rather than through the UC licensed Qualtrics Software at https://canterbury.qualtrics.com (opens new tab). UC can only provide administrative support for accounts that are created via the UC licensed Qualtrics Software.
How do I make sure I’ve created my account under UC’s Qualtrics license?
Once you are logged into your Qualtrics account, select the account icon in the top right corner. Beneath your name, it will say where your account is affiliated; if it says the University of Canterbury, your account is within the UC Qualtrics license. If it says Qualtrics Sharing or QTrial, this indicates your account was made as a free account on a generic Qualtrics webpage and thus is not affiliated with UC. We will not be able to increase permissions, and we do not recommend surveying from this free account, as you will have issues extracting data and sending out multiple survey mailings.
What should I do if I accidentally created an account on Qualtrics.com, and it’s not affiliated with UC?
If you created a free Qualtrics account on Qualtrics.com, we cannot increase permissions or provide access to features that you would have under the UC Qualtrics license. Thus, we highly recommend that you initiate a User Move by contacting Qualtrics 24/7 Support at +64 9 887 3168 or email@example.com. Please also contact UC Qualtrics system administrator Elyse Thompson at firstname.lastname@example.org as Qualtrics needs to verify your right to access the UC licence. A Qualtrics User Move can take anywhere from a few days, to several weeks, so we recommend initiating this process as soon as possible, as we cannot speed up this process at UC’s end.
What do I do if I need further help?
If you have any questions about what Qualtrics can do or need specific help, you can
- contact the 24/7 Qualtrics Support Phone at +64 9 887 3168, email email@example.com, or submit a request online via the Qualtrics Support Team (opens new tab)
- or contact Elyse Thompson at firstname.lastname@example.org