News

Use this content type to add a news story. Typically the upper limit should be 750 words, with case-by-case exceptions. There is no lower limit, although the value of a story under 150 words should be questioned.

Write news items in a style that is accessible for everyone. Use the ‘inverted pyramid' approach with the most important information at the top tapering down to less important details. Paragraphs should have no more than 5 sentences each. Do not include more than 2 consecutive sentences of quotes unless the quotation/speech is the story.

News item can be categorised into three levels:

  • University-wide news is displayed on the main UC News landing page and is applicable throughout the university.
  • College level news is displayed on the College landing page and is college specific news.
  • Department level news is displayed on the Department sub landing page and is schools/department specific news.

Create News

  1. Select News > Manage News on the top navigation bar.
  2. Select your primary location and click Create News.
  3. Enter a Name for the News. This will not be displayed on the published page.
  4. Add H1 Heading. The H1 heading should be the headline of the news story. It should tell the story in a few words, being specific rather than general. ‘Professor John Doe receives British Academy Medal’ gives the reader a sense of what the story is about. Whereas ‘Professor receives award’ is not a story. Avoid teaser headlines, puns or wordplay – these make your story hard for people to find. Use the words most relevant for the situation. This will help your search engine optimisation.
  5. Add relevant Lead text. Aim to tell the story in 1 or 2 sentences, eg who, what, where, when and why. Readers will scan the lead text for quick information. Search engines also scan this to understand what the subject of a page is and look for keywords throughout that page. Lead text should be brief, 15 to 50 words.
  6. Add a relevant Image, YouTube ID for a video or a section for image carousel. Only ONE of these will be displayed on the published page. YouTube video takes precedence over the Image field and the Carousel images take precedence over the YouTube video. This means that if the YouTube ID field is not empty, the published page will display the YouTube video instead of the Image. And if the Section for image carousel is not empty, the published page will display the carousel of images instead of the image or YouTube video.
    1. To add an Image:
      1. If an Image that you want to use IS already in the Media Library, click Select to choose the image from the Media Library
      2. OR if an Image that you want to use IS NOT already in the Media Library, click Upload to upload and crop an image you want to use.
        1. The Cropper window will appear
        2. Click the Import Image button, browse to and select the image you want to use from your computer. The image will
          load and display in the Cropper window
        3. Select the appropriate Aspect Ratio (By default, 3:2 is selected, mouse over the different aspect ratios to help you decide which to choose).
        4. Move and resize the Crop Area as needed. The Preview window on the right shows the cropped area only. The Width
          and Height text box shows the dimension of the cropped area. Please make sure that the Width is NOT less than 1050px
        5. Add a Name. It should provide information about the image, be relevant, short, catchy and concise. This is important as the name is also used for alt text to provide information about images to users with visual impairments, people using screen readers and those who have low-bandwidth connections.
        6. Add a Description. The description element is used to store copyright and licensing information for media files.
          Images sourced externally: for example from stock image libraries, you should check the copyright notice instructions on their website to make sure you are using the correct format, for example, © Depositphotos.com/Name or Nickname of the contributor.
          Internal images created by UC: On images created by staff or images created by photographers or agencies that the University has paid for use © Restricted/University of Canterbury.Ddf
        7. Add Keywords. Add synonyms, for example, both sofa and couch, or boy, male child, child, childhood and kid. Make sure that you are precisely describing the picture. Adding keywords Page 6 of 21 to images makes it easy to find a particular image in the future and increases search engine optimisation.
        8. Select the image Location. This is where your image will be saved in the Media Library.
        9. Click the Upload to Media Library button.
        10. A thumbnail of your image will be displayed beside the Upload button.
      3. add an Image Caption
    2. To add a YouTube ID for a video, add the 11 character number that is in the YouTube URL, after the = and before the &
    3. To add carousel images for your news, we need to do two things: (i) create a section for the carousel images to live in and (ii) select your Section for image carousel
      1. create a section for the carousel images to live in
        1. Add a new section under Latest News
        2. Give your new section a Name. Name it the same as the 'news keyword' + 'carousel images'. 
        3. Untick 'Show in navigation?' and tick 'Archive Section'
        4. Click the Add button. 
        5. Add Images to the above section. You will need to have at least 2 images in there to see the carousel effect. See the Image (Content type) page for instructions.
      2. and select your Section for image carousel
        1. Click on the Select button
        2. Browse to the above new section to select it
      3. Preview to make sure you are happy with the result
      4. Click Update to save
    4. Note: Images in carousel should have the same dimension as 1050x700px
  7. Add Additional Image and Additional Image Caption if needed. This will be displayed on the right side of the Body. See the captioned image on this page http://www.canterbury.ac.nz/arts/arts-news/archive/2015/uc-doctoral-student-named-conductor-of-cyo.html
  8. Select the relevant Category
  9. Add the Date released using the date picker. This will determine the order of the news.
  10. Add the Body of the news item. The first paragraph of body copy should follow on from the lead text – it should not repeat the information. If you are copying text from a document, make sure you press the “plain text” button  before pasting in T4. Otherwise, simply type your text into the text box.

    Hit enter between each heading and paragraph, or the heading styles you apply in the next step will run onto the next line. Format the content by using suitable headings and subheadings from the Format drop-downDo not use Heading 1. You can use any number of Heading 2 and Heading 3 headings.
  11. Add the Contact informationfor the person who wrote the article and any other relevant contacts. Add phone links to enable 'click to call' on devices with phone capabilities and email links to automatically open email software on.
    1. To add phone links
      1. Highlight the phone number then select Insert/Edit Link
      2. The Insert/Edit Link Window opens.
      3. In Link URL add tel: followed by the phone number. Replace the +64 with 0064 and make sure that there is no space between the colon and the number, or between the 64 and the next number.
      4. Use the drop-down Select the Target and choose in a new window
      5. Select Insert to save the link.
    2. To add email links
      1. Highlight the email address text then select Insert/Edit Link.
      2. The Insert/Edit Link Window opens.
      3. In Link URL add mailto: to the front, making sure there is no space
        between the colon and the address.
      4. Use the drop-down Select the Target and choose in a new window.
      5. Select Insert to save the link.
  12. Select the Comms Team contact information if needed.
  13. Select the relevant Departments. This will be used to determine the news item location.
  14. Leave the Legacy News RSS System ID blank.
  15. Click the Placement tab, click the top radio button so that your news item will be displayed on the top of the list in T4.
  16. Preview to make sure you are happy with the result.
  17. Click Add or Add & Approve (Moderators only) to save.

Examples of News pages