T4 User roles

T4 (TERMINALFOUR Site Manager) incorporates three user roles, each offering a different level of permissions and features.

Contributors (Add/Edit Content)

Contributors can edit web content in T4 but they can’t make it live on the website without it being approved by a Moderator first. Most users at UC will be Contributors. Contributors:

  • are subject matter experts (SME) with authority to update content in their area of expertise
  • are familiar with the University of Canterbury Style Guide and basic principles of writing for the web, or have completed a Writing for the Web training module
  • have time (within regular ‘business as usual’ responsibilities) to add new web content on a regular basis
  • have completed T4 Contributor training
  • have been approved by the relevant Content Owner / Head of Department as a WCMS contributor.

Contributors are able to

  • Add, modify, move, mirror and duplicate content
  • Set the publish and review dates for content
  • View the history and versions of content
  • Make content inactive
  • Add images and documents to the media library
  • Add and modify a limited number of content types depending on group

Moderators (Add/Edit/Approve Content + Sections)

A moderator can edit web content in the WCMS and make it live without it going through an approval process. They can also review content by contributors and either

  1. Approve it and make it live on the website
  2. Edit the content and make it live or
  3. Reject the changes to the content

Moderators:

  • hold a position of governance, management or leadership within their department or service area
  • have the departmental power and insight to approve officially sanctioned content
  • are comfortable with the responsibility of deciding which content should be published to the University of Canterbury website
  • are familiar with the University of Canterbury Style Guide and the basic principles of writing for the web
  • have time (within regular ‘business as usual’ responsibilities) to actively moderate web content on a daily basis
  • have completed a Writing for the Web one-on-one training session with the Digital Content Specialist
  • have completed T4 Moderator training
  • have been approved by the relevant Content Owner / Head of Department as a Moderator.

Moderators are able to do everything a Contributor can do with the addition of:

  • adding sections
  • moving and reordering sections
  • adding section links
  • moving a section
  • modifying a section
  • duplicating a section
  • previewing a section
  • deleting a section
  • approving content they are assigned to.

System administrators

The Administrator role is the highest level of access, which will only be available to the Web Team. In addition to all of the roles of a contributor and moderator, administrators can:

  • create, modify and publish channels
  • create and modify content types, lists and navigation
  • create and modify workflows
  • create reports
  • assign access control
  • configure the system
  • create and modify widgets
  • import/export data
  • map metadata.