UC Policy Library - University of Canterbury - New Zealand


Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Taxes Policy and Guidelines (202KB, Version 2.00, PDF)Staff Only

This is a staff access only document that details the University's policy and guidelines regarding its compliance with tax law in respect of Goods and Services Tax (GST), Fringe Benefit Tax (FBT), Pay-As-You-Earn tax (PAYE)/withholding taxes and KiwiSaver.

Teaching, Course and Programme Surveys Policy, Procedures and Guidelines (270KB, Version 3.00, PDF)

This document outlines policy, current procedures and general guidelines for administering course surveys.

Temporary Supplementary Heating Policy (157KB, Version 2.00, PDF)

This document outlines the policy developed to ensure that an appropriate level of heating is achieved and maintained in the workplace and to identify which variety of supplementary heating may be temporarily necessary and suitable.

Thesis Availability Policy (144KB, Version 4.00, PDF)

The University requires that the outcomes of its research should generally be publicly available. However it recognises that restrictions on availability may be necessary where intellectual property is at stake, commercial contracts must be honoured, public sensitivity must be protected or cultural or personal privacy must be respected. This policy describes the conditions under which theses are made available, and the conditions and procedures by which they may be embargoed.

Traffic Management Policy and Guidelines (119KB, Version 1.0, PDF)

Travel Policy (220KB, Version 2.00, PDF)

The intent of this document is to assist safe passage for travellers on University business while mitigating travel costs for the University. The document covers domestic and international travel and the payment of travel expenses, for any person travelling on behalf of the University or with University funding.

Treasury Management Framework (457KB, Version 3.00, PDF)

The purpose of the Treasury Management Framework is to establish a robust framework for managing the financial risks associated with liquidity (cash flow management), funding and investment, counterparty credit exposure, foreign exchange, interest rate, and other financial markets risks of the University of Canterbury. The document outlines the approved policies and practices in respect of all associated Treasury activity.

Trust Funds Policy (138KB, Version 3.00, PDF)

This document outlines the University's role and responsibilities as both a trustee and administrator of trust funds and bequests.


Policy Template Now Available

The policy template (docx) is now available in the "Templates, Examples and 'How to...' documents" menu.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.