UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Results 1 - 15 of 22 matches

Scholarships, Prizes, Bursaries and Grants Policy (301KB, Version 1.06, PDF)

The document outlines the requirements for developing new financial awards; the process to vary the terms and conditions of existing awards; and the procedures for administering them.

School Links and Outreach Policy (150KB, Version 2.00, PDF)

This document outlines the policy and procedures that inform the relationships that the University of Canterbury has with its key stakeholders in its' school outreach programme.

Segways on Campus Policy (217KB, Version 2.01, PDF)

The use of Segway personal transportation devices on the University campus and environs is informed by clear policy and procedures, as outlined in this document.

Sensitive Expenditure Policy (315KB, Version 3.04, PDF)Staff Only

This document, which can be accessed by staff only, explains the University’s requirement and expectations regarding various kinds of sensitive expenditures that have, or may be perceived to have, some element of private benefit.

Smoke-free Policy (133KB, Version 2.01, PDF)

The University of Canterbury is a smoke-free campus, embracing a wider vision of integrating health into the culture, structures and process of the University to eliminate Environmental Tobacco Smoke exposure (ETS) for all staff, students and visitors, moving towards a smoke-free New Zealand.

Social Media Policy (258KB, Version 1.00, PDF)

Space Allocation Policy (263KB, Version 3.00, PDF)

The purpose of this document is to: guide space allocation; ensure that space utilisation rates are improved; overall built infrastructure is reduced and that where possible, core teaching and research activities are consolidated on the Ilam campus.

Space Charges Procedures (149KB, Version 2.01, PDF)

This document creates a transparency with respect to charges related to occupancy of space.

Special Topics Guidelines (Staff Only) (Link)

Special Consideration Procedures and Guidelines (234KB, Version 1.01, PDF)

Staff Change Principles (179KB, Version 3.00, PDF)

UC is committed to a policy of consultation with affected staff and their representatives during change processes, where any proposal is made by the employer that may result in significant changes to the structures, staffing levels or work practices within the University. This document details the protocols and processes that will be followed during this time.

Staff Code Of Conduct (243KB, Version 2.03, PDF)

The Code of Conduct defines and clarifies the standards of behaviour expected of University staff members in their relationships within the University community, and between the University and the wider community.

Staff Disciplinary Policy (140KB, Version 2.00, PDF)

This document outlines the rights and responsibilities of the University and its staff members in relation matters requiring disciplinary action - warning letters, misconduct and dismissal (refer also: Employment Agreement)

Staff Relocation Policy (187KB, Version 3.00, PDF)

This document outlines the University of Canterbury's commitment to relocation support for domestic and international relocations of persons appointed to employment.

Staff Tertiary Study Assistance Policy and Procedures (165KB, Version 2.00, PDF)

The University supports and encourages the personal and professional development of its staff members by offering study assistance provisions to staff at undergraduate and most postgraduate levels. This policy aims to enhance the effectiveness of individual departments, and to support the principle of on-going staff development by complementing the formal Professional Development and Review (PD&R) process.


Protected Disclosures Act - Internal Procedures and Code of Conduct

University staff should draw their attention to the Protected Disclosures Act - Internal Procedures and Code of Conduct policy (PDF,329 KB), as it sets out the University's internal procedures on how staff are to report "serious wrong-doing" as defined by the Protected Disclosures Act 2000.

Policy Template Now Available

The policy template (docx) is now available in the "Templates, Examples and 'How to...' documents" menu.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.