UC Policy Library - University of Canterbury - New Zealand


Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Results 1 - 15 of 16 matches

Parking and Traffic Statute 2017 (140KB, Version 1.00, PDF)

This document provides information about the governance of parking and traffic managment on campus

Password Policy (207KB, Version 2.02, PDF)

This document provides a single password framework which is to be applied uniformly across all of the University IT systems. It also provides information on how systems store and transmit passwords.

Performance-Based Research Fund (PBRF) – Funding and Allocation Procedures (237KB, Version 2.02, PDF)

This document outlines the University procedures for managing, the allocation of Performance-Based Research Fund (PBRF) funding at the University.

PhD Regulations and Guidelines (Link)

Photo Standards Policy (57KB, Version 3.00, PDF)

The Department of Internal Affairs, Identity Services, publishes requirements for photo standards used in New Zealand travel documents and applications for New Zealand citizenship. The University of Canterbury, in formulating this policy, is aligning itself with these standards.

Postgraduate Email Management Policy (136KB, Version 3.00, PDF)

This document, for postgraduate students, sets out an email management policy that is consistent across all of the University’s email systems managed by central ICT Services or Colleges.

Post Implementation Reviews Policy (104KB, Version 1.01, PDF)

Printer and Multifunctional Devices (MFDs) Policy (124KB, Version 1.06, PDF)

This document outlines the University’s approach to the acquisition of printing/copying and related technology devices.

Print Procurement Policy (128KB, Version 2.01, PDF)

This document covers the University’s position and approach to the management of externally sourced print and copy jobs, ensuring that available resources are fully utilised, accountable and used appropriately.

Privacy Policy (534KB, Version 2.01, PDF)

The purpose of this document is to provide a foundation of ‘best practice’ to ensure compliance by the University community with the provisions of the Privacy Act 1993.

Procurement Policy (176KB, Version 1.02, PDF)

This document details the procurement processes to be followed by University staff.

Professional Development & Review (PD&R) Policy (128KB, Version 2.01, PDF)

This document outlines the University's Professional Development and Review process aimed at assisting staff to have an opportunity to formally discuss their role, to explore ways to further their career, and to plan future professional development needs.

Professional Memberships Policy (140KB, Version 2.01, PDF)

Professional memberships may be paid by the University of Canterbury for individual members of staff under certain circumstances, as outlined in this document.

Protected Disclosures Act – Internal Procedures and Code of Conduct (248KB, Version 2.00, PDF)

In terms of the Protected Disclosures Act of 2000, the University of Canterbury has developed Internal Procedures and a Code of Conduct for persons to whom a disclosure may be made.

Provision of Resources Policy - Support for Doctoral Students (129KB, Version 2.02, PDF)

This document outlines the minimum resources that must be made available at College level to enrolling PhD students.


Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.


The Metapolicy (PDF, 391KB) lays out how the Policy Library and the documents it holds function. All users of the Policy Library should be familiar with the Metapolicy, as it provides guidance on the management of policy at UC.