UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level. We recommend you use Internet Explorer for optimum experience.

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Parking and Traffic Statute 2017 (140KB, Version 1.00, PDF)

This document provides information about the governance of parking and traffic managment on campus

Password Policy (207KB, Version 2.02, PDF)

This document provides a single password framework which is to be applied uniformly across all of the University IT systems. It also provides information on how systems store and transmit passwords.

Performance-Based Research Fund (PBRF) – Funding and Allocation Procedures (281KB, Version 3.00, PDF)

This document outlines the University procedures for managing, the allocation of Performance-Based Research Fund (PBRF) funding at the University.

PhD Regulations and Guidelines (Link)

Photo Standards Policy (57KB, Version 3.00, PDF)

The Department of Internal Affairs, Identity Services, publishes requirements for photo standards used in New Zealand travel documents and applications for New Zealand citizenship. The University of Canterbury, in formulating this policy, is aligning itself with these standards.

Postgraduate Email Management Policy (136KB, Version 3.00, PDF)

This document, for postgraduate students, sets out an email management policy that is consistent across all of the University’s email systems managed by central ICT Services or Colleges.

Post Implementation Reviews Policy (104KB, Version 1.01, PDF)

Print Procurement Policy (158KB, Version 3.00, PDF)

This document covers the University’s position and approach to the management of externally sourced print and copy jobs, ensuring that available resources are fully utilised, accountable and used appropriately.

Privacy Policy (534KB, Version 2.01, PDF)

The purpose of this document is to provide a foundation of ‘best practice’ to ensure compliance by the University community with the provisions of the Privacy Act 1993.

Procurement Policy (176KB, Version 1.02, PDF)

This document details the procurement processes to be followed by University staff.

Professional Development & Review (PD&R) Policy (144KB, Version 3.00, PDF)

This document outlines the University's Professional Development and Review process aimed at assisting staff to have an opportunity to formally discuss their role, to explore ways to further their career, and to plan future professional development needs.

Professional Memberships Policy (143KB, Version 2.02, PDF)

Professional memberships may be paid by the University of Canterbury for individual members of staff under certain circumstances, as outlined in this document.

Protected Disclosures Act – Internal Procedures and Code of Conduct (329KB, Version 2.01, PDF)

In terms of the Protected Disclosures Act of 2000, the University of Canterbury has developed Internal Procedures and a Code of Conduct for persons to whom a disclosure may be made.

Provision of Resources Policy - Support for Doctoral Students (129KB, Version 2.02, PDF)

This document outlines the minimum resources that must be made available at College level to enrolling PhD students.

Purchasing Card (P-card) Policy (293KB, Version 4.00, PDF)

The Purchasing Card (P-card) is the University’s credit card, which is administered by Financial Services. This document establishes the policy for its use, issuance, transaction limits, governance, records compliance and approval authorities.

News

Appointments and Election Statute

This is a new policy that has been published on the UCPL. It sets out the election criteria and procedures for University of Canterbury Council Members.

Policy Review Process chart updated

The Policy Review Process chart detailing the scheduled and unscheduled review process for an existing UCPL document has been updated.

Policy Template Document available via the Policy Unit

The UCPL template has been updated. The UCPL template is only appropriate for documents that have been institutionally approved as per the Metapolicy. Access to this document is now via the Policy Unit. Please contact the Policy Unit if you require a copy. Contact details for the Policy Unit are at the bottom of this page.

New Printing Policies

Two new policies have been added to the Policy Library around printing at the University, Staff Printing Services Policy and Student Printing Services Policy . These replace the Printer and Multifunctional Devices Policy.

Furniture and Storage Policy

The Furniture and Storage Policy has recently been added to the Policy Library. The purpose of this policy is to set out standards and procedures to control storage and inventory of University surplus furniture items and retention of documents whilst best supporting the University’s goals.

Please contact the contact officer listed on the policy if you have any questions.

Drones Policy

The Drones Policy is a recent addition to the Policy Library. The University has chosen to limit the use of drones on campus, especially on the Ilam Fields and Ilam and Dovedale campuses. This document provides guidence on where further information on this topic can be obtained.

Any requests to fly drones on campus should be directed in the first instance to the Manager, Campus Services. Further information about drones on campus and the application process is available from UC Security.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.