UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level.

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Electrical Safety Guidelines (Staff Only) (Link)

Emergency Management Policy (307KB, Version 7.00, PDF)

This document has been developed to provide a mandate for decisions that need to be taken to respond most appropriately and expeditiously to a planned emergency event or unforeseen critical incident.

Emergency Statute (116KB, Version 2.01, PDF)

The Emergency Statute has been developed to ensure that authority is in place for Council and the Vice-Chancellor to act urgently in emergency situations.

Enrolment and Fees Regulations A. Enrolment Regulations (Link)

Enrolment and Fees Regulations B. Fees Regulations (Link)

Enrolment and Fees Regulations C. Student Allowances and Loans (Link)

Equal Employment Opportunity (EEO) Policy (271KB, Version 3.00, PDF)

This document outlines the University of Canterbury's commitment to equal opportunity in the provision of employment for its staff. It applies to all staff positions whether these are management, or involve academic or general staff roles, and includes staff in all employment categories.

Examination Instructions to Candidates (158KB, Version 2.02, PDF)

This document outlines the instructions to candidates for University of Canterbury examinations.

Examinations – Procedures and Guidelines (513KB, Version 2.00, PDF)Staff Only

This document outlines the procedures and guidelines around the collection of scripts, return of grades and emergency arrangements for University examinations. It also provides details concerning the preparation of copy for mid-year and end-of-year examination and test papers.

Extension of Services Policy (111KB, Version 2.00, PDF)

This document outlines the process for accommodating an 'extension of services' after the course expiry to allow for various options required by some student groups.

News

Protected Disclosures Act - Internal Procedures and Code of Conduct

University staff should draw their attention to the Protected Disclosures Act - Internal Procedures and Code of Conduct policy (PDF,329 KB), as it sets out the University's internal procedures on how staff are to report "serious wrong-doing" as defined by the Protected Disclosures Act 2000.

Policy Template Now Available

The policy template (docx) is now available in the "Templates, Examples and 'How to...' documents" menu.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.

Special Consideration Procedures and Guidelines

As of the commencement of the 2016 academic year, UC has moved from the longstanding aegrotat system to a new special consideration process. You can find out more about the new regulation here: General Course and Examination Regulation H: Special Consideration (University Regulations website)

The UCPL holds the supplementary compliance document, the Special Consideration Procedures and Guidelines (PDF, 233KB). This document replaces the:

  • Aegrotat Consideration Procedures,
  • Discontinuation and/or Backdating After Due Date Policy and Guidelines,
  • Missed Examinations Policy and Procedures for Applications for Special Pass,
  • Missing of Tests and Other Assessment Deadlines Policy, and
  • Refunds After the Due Date Policy.