On the day

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Graduation ceremonies are formal celebrations with a long history and traditional structure. Here's what to expect on the day.

Where to assemble

In fine weather the procession assembly area is the marked area of the Horncastle Arena car park on Twigger Street. In bad weather you will be asked to assemble in Stair 1 – opposite Gate 1 in the main foyer. The assembly times are 9.20am for a morning ceremony and 1.20pm for an afternoon ceremony.

Graduands should assemble at the marked assembly area where marshals will mark you off and line you up.

Graduands will process into the Auditorium and to their seats, where they sit down, still wearing their trenchers. Academic staff will then proceed in to the auditorium.

Note: Please respect your fellow graduands and their guests. Do not leave the auditorium during the ceremony.

The ceremony procedure follows a set format.

The Procession

  • Graduands will process into the Auditorium and to their seats. You will sit down, still wearing your trencher.
  • Graduands will rise when the fanfare is sounded for the Academic Procession.

When the ceremony starts

  • When you take your seat again, remove your trencher (it is not replaced until after your degree has been conferred)
  • The academic procession will be followed by a karanga and mihi.
  • The Chancellor will then convene the ceremony for the conferment of degrees.
  • Degrees are presented singly in the order in the programme. If you are carrying a posy leave it on the chair before walking to the stage.

When your name is called

  1. Walk across the stage to the Chancellor, shake their hand, take the degree/diploma certificate offered to you and don your trencher;
  2. Continue down the steps at the centre of the stage;
  3. Return to your seat.
  • During the ceremony there will be a musical performance.
  • After the presentations are completed, a speaker will address the audience.
  • Please stand to sing Gaudeamus then remain standing as the Academic party leaves the Auditorium.

After the ceremony

  • Once the academic party is clear of the stage the marshals will indicate for you to follow out into the foyer.

The ceremony will close with the singing of Gaudeamus, the words of which will also be printed in the graduation programme.

Gaudeamus igitur juvenes dum sumus,
Gaudeamus igitur juvenes dum sumus,
Post jucundam juventutem, post molestam senectutem,
Nos habebit humus, nos habebit humus.

Vivat Academia, vivant professores!
Vivat Academia, vivant professores!
Vivat membrum quodlibet, vivant membra quaelibet,
Semper sint in flore! Semper sint in flore!

Let us rejoice then while we are young;
When sweet youth’s past and crabbed age is done,
The grave will have us, everyone.

Long live the University, long live the staff!
Long live each one, of whatever degree!
May they ever so flourishing be!

Guest tickets are available for collection when you collect your academic regalia. If we are not able to provide you with all the tickets you have requested, you will be sent an email ahead of time. Due to the limited amount of space available, we are not always able to provide everyone with the full number of tickets they have requested.

If you, or any of your guests, have a disability for which specific arrangements are required, please inform the Graduation Office on (03) 369 5024.

A letter of conferment of degree is available only after a qualification has been awarded.

A Letter of Conferment of Degree states:

  • When you completed the requirements of your qualification(s)
  • The majors and endorsements (if applicable)
  • The date(s) of the conferment of the degree(s)/diplomas

Please note that the processions and ceremonies are filmed and photographed, and this footage is publically accessible by means of Twitter, Facebook, YouTube and Linton Photography.