Other Regulations - General Regulations and Policies - University of Canterbury - New Zealand

Library Regulations - Other Regulations

The following regulations apply to students commencing study within the 2017 academic year. For previously published regulations, refer to the Calendar archive (Academic Services website).

The following identifies the Library Regulations that apply at the University of Canterbury.
1.
Use of the Library’s physical collections
(a)
The right to use the Library for reading, reference and borrowing, shall be available to:
i.
members of the University Council;
ii.
members of the University staff, including approved academic visitors;
iii.
students whose tuition fees have been paid, and who hold a current Canterbury Card;
iv.
retired members of staff;
v.
alumni;
vi.
external borrowers;
vii.
prospective PhD students;
viii.
staff and students of institutions that have a reciprocal borrowing agreement with the University of Canterbury Library.
(b)
Applications to become ‘external’ members of the Library, which includes the right to borrow books, may be made to the Librarian by Canterbury residents.
(c)
All those admitted under (b) above shall pay an annual fee to be determined by the Librarian.
(d)
All borrowers shall be entitled to use the Library subject to any special conditions. The Librarian may modify or withdraw permission to use the Library for disregard of the rules, or for any other cause that may appear to be sufficient.
(e)
Members of the general public unless approved under Library Regulation 1 (b) may use the Library for reading and reference only.
2.
Use of the Library’s electronic collections
(a)
The right to use the Library’s electronic collections shall be available to:
i.
members of the University staff, including approved academic visitors;
ii.
students whose tuition fees have been paid, and who hold a current Canterbury Card.
(b)
Access to electronic resources depends on the licence agreement with the vendor and access to the University of Canterbury network.
(c)
Access to electronic resources is provided to an individual for their use only. Users will be held responsible for their own personal use, and access will be suspended if the Library has evidence that there are multiple users on a personal account; or use does not meet vendor restrictions.
3.
Borrowing
(a)
General
i.
The Librarian may disallow any particular book to be taken out of the Library except under prescribed conditions.
ii.
No book shall be removed from the Library until its loan has been properly recorded.
iii.
Books shall not be issued except to the borrower in person, who must present their own Canterbury Card, or to someone to whom proxy status has been authorised by the borrower.
iv.
Overdue materials and fines or other incurred charges have maximum limits as set out in the current fines schedule. When these limits are reached, borrowing privileges will be suspended until the problem has been resolved.
(b)
Loan Quota

The Library sets limits on the number of items which may be on loan at any one time to members of the various borrower categories recognised by the Library. The number of items which may be borrowed by the members of each borrower category varies. Details are to be found on the Library website.

(c)
Loan Periods
i.
Loans to undergraduate and external borrowers, from collections other than high demand, special collections or items loaned to distance students, are made for 28 days, but are subject to recall after seven days if required by another borrower.
ii.
Loans to staff and research students, from collections other than high demand or special collections, are made for 60 days but are subject to recall after seven days if required by another borrower.
iii.
Items held in high demand collections are issued for the loan period appropriate to each collection.
iv.
Loans from any collection to any borrower are subject to recall at any time for transfer to a high demand collection, or for any other reason deemed sufficient by the Librarian.
v.
Loans are renewable for the number of times appropriate for the type of material, unless the item is required by another borrower or by the Library.
vi.
Loans to all borrowers, from collections other than high demand or special collections, will be for seven days only when more than one person has requested the use of the item.
(d)
Responsibility

Readers and borrowers shall be held responsible for any loss or damage occurring to books in their charge, and they shall be required to pay the full cost of replacement copies. The Library will charge a minimum replacement cost of $20 for any item that is invoiced.

(e)
High Demand

Certain books may be held on high demand for use in the Library. These books may also be lent for short periods such as hourly, overnight or over a weekend, and must be returned promptly on the next occasion the Library is open.

(f)
Requests

Borrowers may place requests on books which are on loan. Requested books shall, after their return, be held for not less than 24 hours and not more than six days.

4.
Fines
(a)
A current schedule of Library charges is found on the Library website.
(b)
The Librarian may exercise discretion in the imposition of fines.
5.
Care of Books
(a)
No reader shall deface or mark any books nor shall any reader erase any mark or writing found in a book. Offences against this regulation may be referred to the Discipline Committee.
(b)
Readers using rare or valuable books must abide by such conditions as are required by the Librarian.
6.
Food and drink
(a)
Consumption of all food and drink, including water in spill-proof containers, is prohibited in the Macmillan Brown Library secure reading room.
(b)
Only water, in spill-proof containers, is permitted in the main reading room of the Macmillan Brown Library.
(c)
Limited consumption of food and drink in other libraries is permitted unless, in the opinion of library staff, it poses a threat of damage to library materials or it may offend other users.
7.
Copyright

Every person who copies, shares files or scans in the Library shall observe the limits required by the Copyright Act 1994 and the Copyright (Infringing File Sharing) Regulations 2011.

8.
Miscellaneous
(a)
Borrowers must provide current contact details to the Library.
(b)
Readers are required to observe silence in designated ‘Silent Study Zone’ areas.
(c)
Readers shall, on leaving the Library, satisfy Library staff that books in their possession either are not Library property or have been properly issued.
(d)
The Librarian does not accept responsibility for personal belongings left in the Library.
Notes:
1.
For the purposes of these regulations the following definitions apply.
Book: all physical collections held in the Library.
Librarian: refers to those persons authorised to act on behalf of the University Librarian.
Reader: anyone who uses the Library or library materials.
The Library of the University of Canterbury: comprises the Central Library, the Education Library, the EPS (Engineering and Physical Sciences) Library and the Macmillan Brown Library.
2.
Information about the Library and its services may be obtained from the 'Guide to the Library', from members of the Library staff, or from the Library website (http://.library.canterbury.ac.nz). Other policies may be relevant to the Library, such as the Copyright Policy, which may be read or downloaded from the University of Canterbury Policy Library (www.canterbury.ac.nz/ucpolicy). Students and staff should check the website regularly for updates.
  • For students
    To discuss the requirements for your programme of study
    contact a Student Advisor (Liaison website).
  • For staff:
    To request updates to the University Regulations
    refer to the Blue Book (UC staff only) and contact
    your College Academic Manager or
    Academic Services Group
    Phone: +64 3 369 3971 (ext 93971)
    Email: andrew.bainbridge-smith@canterbury.ac.nz
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