The following regulations apply to students commencing study within the 2013 academic year (January 2013-December 2013). For previously published regulations, refer to the Calendar archive (Academic Quality Assurance Unit website).
B. Fees Regulations
1.
Payment of Tuition Fees
(a)
All students of the University shall pay
tuition and other fees as are set out in the Schedule to the Fees
Regulations.
(b)
Students of any department/school of the
University may be required to attend at their own cost such
field-work or excursions as may be found necessary in connection
with their University studies. Students failing to comply with this
requirement shall be ineligible to obtain examination credit for
such studies.
2.
Fees Payable at Enrolment
(a)
A student is not enrolled until their
tuition fees are paid or suitable payment arrangements have been
made. An inward fee authority to StudyLink is deemed to be a
suitable arrangement. There is no provision for payment by
instalments.
(b)
Students must also pay the compulsory
non-tuition fees (refer to the Schedule to the Fees Regulations,
Part 6. Non-tuition fees). For the full policy, rebate, lifetime cap, distance students rebate form, map, Vice-Chancellor's statement and FAQs go to www.canterbury.ac.nz/enrol/fees/levy.shtml
3.
Fee Payment methods
Students may pay their fees by one of the
following methods:
(a)
In person (cheque, credit card or EFTPOS)
(b)
By post (cheque)
(c)
Online (Visa/Mastercard only)
(d)
Other agent (Staff fee waiver, TIA, Scholarship, Sponsorship)
(e)
Full payment student loan
(f)
Part student loan/part other payment method.
Note: StudyLink is a payment option. The student is liable for fees if StudyLink declines payment. It is the student’s responsibility to check with StudyLink on eligibility for a student loan.
4.
Fees Payable for a Change of
Enrolment
(a)
Discontinuations:
Tuition Fee refunds will be processed using the date that the
discontinuation on the Application for Change of Enrolment was
submitted. Discontinuations will not be accepted after the final
discontinuation dates (refer to 2. Dates for Enrolment,
Discontinuation of Enrolment and Change of Enrolment (adding and
discontinuing courses) above).
(b)
Additions: Once the
addition has been approved the student becomes liable for the
tuition fee relating to the additional course on the Application
for Change of Enrolment.
(c)
Students who paid in person at enrolment
must pay within 14 days of receiving a notification of change,
however, if a student wishes to change to payment by Student Loan,
the University must receive a StudyLink fee authority before the
student makes their change of enrolment. Please note any student
loan authority from StudyLink will automatically override the cash
system.
(d)
Students who paid by student loan at
enrolment will have any additional fees automatically deducted from
their student loan account, however, if a student wishes
to:
i.
discontinue a course, they should
immediately advise StudyLink of any change that will affect their
full-time status and check with a Finance Student Loan
Officer.
ii.
change to payment in person for additional
Change of Enrolment fees, they must notify Student Finance staff
before making their course change.
5.
Tuition fees policy
Tuition fees are charged on the basis of the
fee band to which the course has been assigned.
(a)
Tuition fees cover the period of
enrolment for:
i.
undergraduate and most postgraduate
students enrolled in a programme that involves coursework or a
combination of coursework and dissertation, project, or
thesis;
ii.
Master's students enrolled in a programme
that involves research only for a thesis, and who first enrol
during the period from the beginning of enrolment to the second
Friday of the first semester;
iii.
students in graduate and postgraduate
programmes where enrolment may be required before the first
official enrolment period of the academic year.
Notes:
1.
A student who does
not complete or has failed a course by the end of the period for
which fees are payable, as given in (a) above, and who wishes to
re-enrol in the course, is required to pay tuition fees for the
course for each fees period in which he or she is enrolled in the
course.
2.
A
postgraduate student who is enrolled in a programme that involves
research only, or who has finished all the coursework but not the
research in a programme involving a combination of research and
coursework, should refer to regulations 5(b) and 5(c)
below.
3.
The basis
on which fees are to be paid may differ from the above in cases
where studies have been interrupted by suspension or where the
student has been granted an extension.
(b)
A postgraduate
student who has completed the minimum period of enrolment required
for the degree and any required course work and is completing
written work may request enrolment for three months if the student
and his/her supervisor consider that the written work will be
completed within that period.
(c)
The Vice-Chancellor shall have power to
make special provision in individual cases of hardship arising from
(a) of these regulations.
6.
Default in Payment of Tuition
Fees
(a)
Any default, delay or failure to pay tuition fees within the due date will result in the cancellation of the students enrolment and stopping of all services to the student such as Canterbury Card, IT and Library services. The restrictions will apply until the fee is paid.
(b)
Subsequent payment of fees under these circumstances does not guarantee entry into previously approved courses.
(c)
Failure to pay includes:
i.
If a student accepts their Enrolment Offer indicating ’Loan’ and StudyLink declines or fails to pay the student’s tuition fees within 14 days from the date of enrolment/course change.
ii.
If a student who accepted their Enrolment Offer indicating 'Loan' and used a student loan to pay for all or part of their fees, discontinues from all study, or cancels the student loan with StudyLink before StudyLink has paid fees to the University of Canterbury.
iii.
If a student pays the tuition fee by a cheque which is subsequently dishonoured.
(d)
Existing sanctions for debt, including Default in Payment of Tuition Fees, will remain and will have the following consequences for the student:
i.
liability for the debt will be noted on the student's record;
ii.
examination results will not be released;
iii.
conferment of degree or diploma will be withheld;
iv.
transfers to other institutions will not be actioned;
v.
re-enrolment will not be permitted;
vi.
StudyLink will be advised for student allowance/loan purposes;
vii.
7.
Late Application Fee
Students wishing to apply to enrol after the end of the first day of the official course start date are required to pay in advance a non-refundable late application fee of $100. This does not guarantee acceptance into either the course(s) or programme of study. The fee can not be paid by Student Loan. Late enrolment is subject to the approval of the Head of Department/School concerned and may be declined.
8.
Fee Refunds
(a)
i.
A refund is available for students
who:
a.
withdraw from a complete programme of
study or change to a reduced programme by the second Friday from
the official course start date (except for summer courses and other
short courses, field trips and teaching practices - see below);
or
b.
withdraw from a Summer Programme course by
the first Friday from the official course start date (except for
field trips and teaching practices - see below); or
c.
are writing a thesis and withdraw from a
complete course of study or change to a reduced programme by the
second Friday from the course start date.
ii.
There is no refund provision for students
once they have commenced a field trip or teaching practice. The
days are taken from the official listed start date of the
course.
iii.
Course materials are non-refundable.
(b)
Refund of tuition fees for all students
who had authorised automatic payment from their Student Loan must
be paid back to the student's loan account at StudyLink.
(c)
Students who submit a thesis and who have
completed the minimum required period of enrolment will be eligible
for a partial refund of fees from the end of the month in which the
thesis is submitted.
A refund is available for students writing a thesis who withdraw from a complete course of study or change to a reduced programme by the second Friday from their course start date.
(d)
Master's thesis and PhD students who
apply in advance for a suspension of their studies, will be
refunded for any whole month's paid tuition fees. A
retrospective suspension, if granted, is for academic purposes
only. No refund will be given.
Notes:
1.
For PhD students who withdraw from their studies prior to submitting their PhD registration (six months past enrolment) or who do not have their PhD registration approved, will be reimbursed the balance of the tuition fees paid in advance, from the date of withdrawal/termination. For PhD students
re-enrolling, the two week refund date applies from their
anniversary date.
2.
For Master's thesis
students with an official approved start date, the two week refund
date applies from that date. For Master's thesis students with an
official approved start date who are re-enrolling, the two week
refund date applies from their anniversary date. For Master's
thesis students with no official start date, the two-week refund
date applies from 1 March or 1 August.
(e)
i.
Tuition fee refunds for international students that exceed $3,500 will be subject to a checking process by Student Financial Services before the refund can be released. Original payment source will be checked. Refunds will normally be made to the overseas bank account from which the original fees remittance was received, or to another registered New Zealand educational institution. Course materials are non-refundable.
ii.
International Students' tuition fees paid
in advance of enrolment will be refunded if the student is unable
to complete enrolment and a refund is requested.
(f)
In any academic year, full-fee paying
international students who become permanent residents after they
enrol may change to domestic fee status provided they produce
evidence of their permanent residency permit by the last day of
lectures for the programme of study that they are currently
enrolled in.
(g)
i.
The only applications for refund or
remission of tuition fees which will be considered after the dates
in 8(a)i. above will be those arising from:
a.
Medical reasons: a medical certificate
must be supplied.
b.
Exceptional circumstances (not of the
student's making): independent evidence must be
supplied.
ii.
Normally students must completely withdraw from their studies to be eligible for consideration for a late refund. Applications will not normally be approved where the student remains in a full-time or reduced programme of study.
iii.
Applications for refund or remission of tuition fees after the refund date citing either medical reasons or exceptional circumstances must be made in writing, in the first instance, to Admissions and Enrolment, Student Services Centre.
iv.
Applications must be lodged within the
calendar year of the relevant study.
v.
If a medical/exceptional circumstances
refund is approved, the maximum amount is 50% of the non-refundable
portion of the tuition fee. If a medical refund is approved and the student has completely discontinued 50% of the Student Services Levy will be refunded in this process.
vi.
Course materials are non-refundable and will not be considered in this process.
vii.
Backdating of course withdrawal by Colleges/Schools/Departments is for academic purposes only and, if approved, does not constitute a tuition fee refund.
9.
International fees policy
(a)
The international fees quoted are for the
2013 academic year and are reviewed annually. All fees include New
Zealand Goods and Services Tax. International tuition fees must be
paid in full for the year at or before enrolment. There is no
provision for payment by instalments.
(b)
There is no flat fee or fee cap at either
undergraduate or postgraduate level. Students pay for exactly the
courses they choose to take, whether that is less or more than 1.0
EFTS.
(c)
Fees are not charged by degree area, but
by subject band. If a student is doing a Bachelor of Arts and
chooses to take a Physics course as part of their programme of
study, they will pay proportionally more for that course because
Physics is in a higher band. If a student is doing a Bachelor of
Science and chooses to take a History course, they will pay
proportionally less for that course because History is in a lower
band.
(d)
The international tuition fee for any
semester indicator other than Summer Programme courses does not
cover the fee for Summer Programme courses. If international
students wish to take Summer Programme courses they are required to
pay additional tuition fees for the course(s) they choose to
take.
(e)
Students who apply for a student visa in
their home country are normally required to provide the New Zealand
Immigration Service with evidence that the tuition fee has been
paid.
(f)
International students must enrol for a
full-time programme of study as a condition of their student permit
and remain full-time, ie, a total course weighting for the year of
0.8 EFTS (or 0.4 EFTS for single semester Study
Abroad students only). Students must not drop to part-time when
completing a change of enrolment. The University is obliged to
notify the New Zealand Immigration Service if a student drops to
part-time or completely discontinues.
(g)
Degree students must enrol for
the full year. Completion of a degree is the only circumstance
under which degree students may enrol and pay only for Semester 1
courses. A special dispensation from the Immigration Service will
be required. The New Zealand Immigration Service will be notified if, due
to course change or withdrawal, the student's course no longer
meets the requirements of their student visa.
(h)
Students commencing study at the start of
Semester 2 (S2), and Study Abroad students enrolling in any semester,
pay fees for that semester only.
(i)
Approved reciprocal exchange students
covered by a formal exchange agreement pay tuition fees to their
home university, not to the University of Canterbury.
(j)
Australian citizens and permanent residents are entitled to domestic tuition fees as long as they are residing in New Zealand during their studies. Australian citizens cannot access a StudyLink student loan until they have lived in New Zealand for two years. Permanent residents cannot access a StudyLink student loan until they have been granted PR status and lived in New Zealand for
two years.
(k)
All international PhD students
enrolling/re-enrolling in 2013 will pay domestic fees for their PhD thesis
only. Students must be residing within New Zealand and be on a New
Zealand Immigration student visa.
(l)
US Financial Aid is available to USA
students in the form of the Federal Stafford Loan. The University's
School Code is G22253.
(m)
In any academic year, full-fee international students who become permanent residents after they enrol may change to domestic status (fees) provided they produce evidence of their permanent residency permit by the last day of lectures for the programme of study that they are currently enrolled in.