About information and records management - Information and Records Management - University of Canterbury - New Zealand

About Information and Records Management

“Information is… a resource and needs managing as such: this puts it on par with finance and human resources.” United Kingdom Joint Information Systems Committee, Guidelines on Developing an Information Strategy

The University of Canterbury aims to become known as a university where knowledge is created, critiqued, disseminated and protected; to contribute to society through knowledge; to provide an environment where researching, teaching and learning take place in inspirational and innovative ways; and ultimately, to Challenge, Concentrate and Connect. Managing information and records efficiently and effectively plays a critical role in ensuring the University can achieve these goals.

The IRM Unit exists to support and encourage good information and records management across campus; to support measures to reduce the University’s exposure to risk; to identify and protect the University’s documentary heritage and to act as the connection between the University and Archives New Zealand in its regulatory and support capacities.

The Unit has several workstreams under way, all aimed at ensuring the University’s knowledge is created, disseminated, available to be critiqued and ultimately protected. These include:

ID Work Link to Charter (Strategic Targets) Audit tool refs (see note 1) UC IRM framework (see note 2)
1 Strategic alignment and coordination with UC Information Architecture

ST 8.1: Governance

Stage 1.1.1
Stage 1.1.2
Stage 1.3.4
Stage 2.1.1

Element 2
2 Operationalising 2009 products, especially Vital Records, Training, Digitisation and Access projects

ST 8.1: Governance

ST 8.3: Internal communication

ST 4.2: Learning and development

Stage 1.2.3
Stage 2.1.2
Stage 3.2.2
Stage 3.2.3
Stage 6.2.2
Stage 6.2.3

Element 4

Element 5

3 Refinement and sign off on University Classification System ST 8.1: Governance

Stage 5.1.1
Stage 5.2.4
Stage 5.3.2
Stage 5.3.3

Element 4

4 Physical records control; improvements in managing repository space, transfer processes and descriptive and contextual information on existing holdings

ST 8.1: Governance

ST 8.2: Infrastructural support

ST 5.1: Community Engagement

Stage 6.2.3
Stage 6.3.1
Stage 7.1.2
Stage 8.1.1
Stage 8.2.1
Stage 8.2.2
Stage 8.2.3
Stage 8.3.1
Stage 8.3.2

Element 4

Element 5

Element 6

5 Website development; creation of web space for IRM

ST 8.3: Internal Communication

ST 5.1: Community Engagement

Stage 3.2.3

Element 3

Element 4

Element 5

6 Advice and Guidance product development

ST 8.1: Governance

ST 4.2: Learning and Development

Stage 3.2.3

Element 5
7 MacMillan Brown Collaboration

ST 8.3: Internal Communication

ST 5.1: Community Engagement

N/A

Element 4

Element 5

Notes:
1. Archives New Zealand Audit Tool
2. IRM Framework Descriptive Model

The Unit is located in Okeover House. It also has storage facilities in the Warehouse and in offsite storage. To contact the Unit, email records@canterbury.ac.nz.