About Information and Records Management
“Information is… a resource and needs managing as such: this puts it on par with finance and human resources.” United Kingdom Joint Information Systems Committee, Guidelines on Developing an Information Strategy
The University of Canterbury aims to become known as a university where knowledge is created, critiqued, disseminated and protected; to contribute to society through knowledge; to provide an environment where researching, teaching and learning take place in inspirational and innovative ways; and ultimately, to Challenge, Concentrate and Connect. Managing information and records efficiently and effectively plays a critical role in ensuring the University can achieve these goals.
The IRM Unit exists to support and encourage good information and records management across campus; to support measures to reduce the University’s exposure to risk; to identify and protect the University’s documentary heritage and to act as the connection between the University and Archives New Zealand in its regulatory and support capacities.
The Unit has several workstreams under way, all aimed at ensuring the University’s knowledge is created, disseminated, available to be critiqued and ultimately protected. These include:
| ID | Work | Link to Charter (Strategic Targets) | Audit tool refs (see note 1) | UC IRM framework (see note 2) |
| 1 | Strategic alignment and coordination with UC Information Architecture |
ST 8.1: Governance |
Stage 1.1.1 |
Element 2 |
| 2 | Operationalising 2009 products, especially Vital Records, Training, Digitisation and Access projects | ST 8.1: Governance ST 8.3: Internal communication ST 4.2: Learning and development |
Stage 1.2.3 |
Element 4 Element 5 |
| 3 | Refinement and sign off on University Classification System | ST 8.1: Governance | Stage 5.1.1 |
Element 4 |
| 4 | Physical records control; improvements in managing repository space, transfer processes and descriptive and contextual information on existing holdings | ST 8.1: Governance ST 8.2: Infrastructural support ST 5.1: Community Engagement |
Stage 6.2.3 |
Element 4 Element 5 Element 6 |
| 5 | Website development; creation of web space for IRM | ST 8.3: Internal Communication ST 5.1: Community Engagement |
Stage 3.2.3 | Element 3 Element 4 Element 5 |
| 6 | Advice and Guidance product development | ST 8.1: Governance ST 4.2: Learning and Development |
Stage 3.2.3 |
Element 5 |
| 7 | MacMillan Brown Collaboration | ST 8.3: Internal Communication ST 5.1: Community Engagement |
N/A | Element 4 Element 5 |
Notes:
1.
Archives New Zealand Audit Tool
2. IRM Framework Descriptive Model
The Unit is located in Okeover House. It also has several storage facilities in the Warehouse and the Registry. To contact the Unit, use the Request Form or email records@canterbury.ac.nz.