Clashes and alternative arrangements

Examination clashes

Every effort is made to minimise examination clashes (two exams scheduled at the same time). However, there will be instances where exam clashes are unavoidable.

If you are affected by an exam clash, arrangements will be made for you to sit both exams on the same day:

  • You will sit one of your clashing exams in the morning and one in the afternoon. Your exams will not be rescheduled to another day
  • To prevent contact with other students sitting the exam at the scheduled time, after your morning exam you will be escorted to a supervised lunch room until your afternoon exam starts
  • Students affected by an exam clash, will receive written notification advising you of examination clash arrangements

Alternative arrangements

Students are expected to be available to sit their exams on-campus for the entire duration of the examination period (except in the case of Distance students). Alternative arrangements are allowed only very rarely and only in exceptional circumstances which are beyond the candidate’s control. Holiday plans are not considered valid grounds for alternative examination arrangements

Acceptable reasons that will be considered (strict criteria apply)

Reasons that will be considered where a student wishes to apply for alternative examination arrangements include:

Reason Criteria Documentary Evidence
Religious Conflicting religious day or event. Letter from priest, rabbi or church elder.
Bereavement Family member or close friend. Death notice or other appropriate evidence.
Study Overseas study. Must be a tertiary institute. Letter from other institute.
Sporting or cultural event Representing New Zealand or the University of Canterbury. Letter from coach or event organiser.
Wedding Immediate family member or part of a bridal party. Wedding invitation and proof of relationship or involvement. Proof of travel where applicable.
Business Travel. Letter from employer. Proof of travel where applicable.

 

How to apply

If you will be unable to sit one or more of your exams at the scheduled time and place you should apply to sit them off-campus. In very rare occasions, you may be permitted to sit your exam at an alternative time. You should not make any arrangements until your application is approved.

To apply you must:

  • write a letter outlining your situation.
  • include verifying documentation with your letter
  • if you are applying to sit the exam off-campus, you must also submit an Examinations Off-Campus (DOC, 40KB) form.

Your application must be received at least one month prior to the start of the examination period (unless the situation arises at short notice).

Applications should be addressed to:

Examination Arrangements Senior Co-ordinator,
Level 0, Matariki/Registry,
University of Canterbury,
Private Bag 4800,
Christchurch 8140
barbara.albertson@canterbury.ac.nz

Alternatively, bring all documentation to the Examinations Office, Matariki/Registry, Level 0.

Fees

The application fee to sit an alternative exam arrangement is $100 (per venue)

The fee is payable after your application has been approved. Payment instructions are included in the Payment Options (PDF, 33KB) form.

Please note: Once an application to sit an exam off-campus has been approved, it is your responsibility to locate a suitable venue and supervisor. This must be approved by the Examination Arrangements Senior Co-ordinator.

Any additional fees incurred are your responsibility.