Erskine Programme - Visiting Fellows Nomination Process
The purpose of Visiting
Fellowships is to give lectures in eligible Departments to students.
Nomination is made by the Head of the relevant School/Department, after
consultation with relevant academic colleagues.
For Visiting Erskine Fellows, nominations are considered as they are received. Colleges have a yearly quota for Fellowships which are allocated to Departments within the College. A Department's quota can be averaged over any two-year period. A minimum of an average of 3 lectures per week (or equivalent student contact hours) is expected.
In the case of Visiting Canterbury Fellows, the closing date for nominations for 2018 visits is 5 May 2017. There is currently a total annual allocation of up to 5 Fellowships for a combined mix of incoming Fellowships and/or outgoing Canterbury Grants. Nominations are assessed on a competitive basis and a minimum of an average of 3 lectures per week (or equivalent student contact hours) is expected. The history of awards is considered on a Departmental basis and not according to individual sections or subject areas within a Department.
A nomination includes the following information
- the full mailing address plus zip code/post code and the e-mail address of the nominated visitor;
- a current curriculum vitae including a publications list;
- a written and dated travel quotation from the University's travel agent;
- details of the propsed lecture programme (including a summary of hours and student numbers);
- if known, whether a second air fare for a spouse, partner, or other immediate family member is appropriate;
- the signature of the Head of Department/School or formally appointed Acting Head; and
- the signature of the College Pro-Vice-Chancellor.
As a courtesy to the potential visitor concerned, the availability of a nominee to take up a Fellowship on particular dates is determined before a nomination is sent to the Deputy Vice Chancellor (Research and Innovation) for consideraion.
The signature of the nominating Head of School/Department is taken as confirmation that the academic arrangements in place, with any other Schools/Departments named as benefiting from a Fellow's visit, have been formally approved by such other Heads. Nominations are considered on behalf of the Vice-Chancellor by the Deputy Vice-Chancellor (Research and Innovation) and the invitation is formally extended by the Erskine Programme Manager. Because the purpose of Erskine Programme Visiting Fellowships is to give lectures to students, shorter visits of, say, one month are timed so that the bulk of the period falls in term-time.
Where relevant, a second air fare will be offered for a spouse or domestic partner, or other immediate family member living at the same address, who will be visiting for a minimum period, excluding travelling time to/from Christchurch, of 28 continuous days or longer during the period of the Fellowship proper. For convenience, the family member need not travel with the visitor in either direction. As the above period is the minimum duration for a Fellowship itself, travel for a shorter visit by a family member is not paid for by the University.
After an acceptance is received, formal communication with the visitor is through the Erskine Programme Manager who will correspond with the Head of School/Department regarding the visit.
The Head is advised when a formal response is received to the letter of invitation. When a formal acceptance is received, the Erskine Programme Office will send the visitor a letter regarding travel and, unless advised otherwise, will routinely arrange for on-campus fully furnished accommodation for the visitor and any accompanying person(s).
The per diem rate for Erskine Programme Visiting Fellows is
NZ$100 per night in term-time with accommodation paid directly by the Erskine Programme for the period of the Fellowship. This maintenance allowance is not currently
taxable in New Zealand. Accommodation is provided with University preferred providers who are reimbursed directly by the University. While our staff will make every effort to meet accommodation requirements we are unable to guarantee any specific style or standard.
Visitors are advised formally, in advance, that should the actual dates of their visit vary from the dates mentioned in the letter of invitation, the maintenance allowance will be adjusted to take account of a greater or lesser number of days during term-time.
Visiting Fellows who are visiting for more than 90 days or who are from non-visa-free countries will require a temporary work permit. This information is given in the original letter of invitation. Visiting Fellows from visa-free countries will only require a visitor visa which is given on entry to New Zealand.
Visiting Fellows are responsible for arraning their own visas to New Zealand. Vistors should ensue that they leave sufficient time to arrange any required visas, as they can take up to 3 months to be processed. Where a visitor fails to obtain any necessary visas before departure which prevents them from coming to New Zealand, they will be liable to reimburse the Erskine Programme, in full, for any costs incurred (i.e. airline tickets, accommodation costs).
On arrival each visitor is provided with a folder of introductory information
and arrangements are made to have the maintenance allowance direct credited
to his/her bank account. The transfer of funds to the visitor's bank
account normally takes place within 3 to 9 working days of receipt of the
bank account number.
When planning the visitor's schedule of lectures, the College Pro-Vice-Chancellor should be consulted with a view to avoiding clashes with relevant lectures given by other visitors.
At the conclusion of a Visiting Fellowship the visitor
provides a brief report regarding the academic events of the visit,
which the Erskine Programme Manager will circulate to the Senior Management Team and Heads of Departments. A report template is available on the Erskine Programme intranet site.
Potential visitors interested in being nominated for a Visiting Erskine Fellowship or Visiting Canterbury Fellowship should check here to determine the appropriate Fellowship for the School/Department of interest and then provide a current curriculum vitae and publications list to the appropriate Head of Department or academic staff member as follows:
Head of Department (or academic staff member)
University of Canterbury
Private Bag 4800
Professor Ian Wright
Deputy Vice-Chancellor (Research and Innovation)